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COVID-19 Vaccination and Exemption Information

Per the EWU policy 602-02: Immunizations; students, employees, and visiting scholars are required to upload their COVID-19 vaccination documentation into Med+Proctor by September 15, 2021.

Governor Jay Inslee issued Proclamation 21-14.1 which requires all higher education employees and volunteers to be fully vaccinated against COVID-19 by October 18, 2021. Employees who are unable to get vaccinated because of a disability or sincerely held religious belief may request a medical or religious waiver.

EWU Policy 602-02

Proclamation 21-14.1

Med+Proctor

If you need assistance uploading your documentation to Med+Proctor, contact Stephanie Bradley, HR Admin Assistant, at sbradley5@ewu.edu or 509.359.6790.

Medical Waiver

Completed medical waiver requests and accompanying medical certification must be submitted to Human Resources at clincoln@ewu.edu or 314 Showalter Hall for review and approval.

Religious Waiver

Completed religious waivers must be submitted online to Equal Opportunity for review and approval.

Employees should no longer request a waiver in Med+Proctor. Employees who have already submitted a waiver through Med+Proctor do not need to request a new waiver.

Per the Governor’s proclamation, any employee who has not timely submitted their COVID immunization records or obtained an approved medical/religious waiver will not be permitted to work beginning October 19, 2021.

Individuals are considered fully vaccinated 14 days following their last dose of Pfizer or Moderna, or 14 days following their single dose of Johnson & Johnson.

COVID-19 Vaccine Leave FAQs

Question 1
Is this leave in addition to the employee’s accrued leave?

Answer
Yes, this leave is paid leave in addition to the employee’s accrued leave.

Question 2
If I require a second vaccination, do I get up to an additional two hours of work time to get that vaccination?

Answer
Yes. Employees are authorized to take up to two hours of work time for each vaccination.

Question 3
Can the leave be used for side effects directly attributed to the COVID-19 vaccine?

Answer
No, this leave is only for a reasonable amount of time to travel and receive each dose of the vaccine.

Question 4
Are there other leave types available to employees experiencing side effects from the COVID-19 vaccine?

Answer
Employees may use other leave types, including accrued sick leave, vacation in lieu of sick, and compensatory time. The employee may also request shared leave or may qualify for FMLA depending on the circumstances.

Question 5
Can the leave be used for an employee to take a family member to receive the vaccine?

Answer
No, this type of leave is only available for employees to receive the vaccine themselves; however, other leave types may be available depending on the circumstances, including accrued sick leave, vacation in lieu of sick, and compensatory time. The employee may also request shared leave or may qualify for FMLA depending on the circumstances.

Question 6
Is there a new leave code to use for this type of leave?

Answer
No. Time should be reported as hours worked. Please note, employees are not eligible for overtime for the purposes of obtaining immunizations.

Question 7
As a supervisor, how much notice should I expect my employee to give me prior to the leave?

Answer
You can ask that employees follow the University’s policies for requesting this leave; however, please be aware that some vaccination sites open appointment times with very little notice, and supervisors are encouraged to work with employees to assist them in accessing the vaccine.