Human Resources

Question 1
Is this leave in addition to the employee’s accrued leave?

Answer
Yes, this leave is paid leave in addition to the employee’s accrued leave.

Question 2
If I require a second vaccination, do I get up to an additional two hours of work time to get that vaccination?

Answer
Yes.  Employees are authorized to take up to two hours of work time for each vaccination.

Question 3
Can the leave be used for side effects directly attributed to the COVID-19 vaccine?

Answer
No, this leave is only for a reasonable amount of time to travel and receive each dose of the vaccine.

Question 4
Are there other leave types available to employees experiencing side effects from the COVID-19 vaccine?

Answer
Employees may use other leave types, including accrued sick leave, vacation in lieu of sick, and compensatory time.  The employee may also request shared leave or may qualify for FMLA depending on the circumstances.

Question 5
Can the leave be used for an employee to take a family member to receive the vaccine?

Answer
No, this type of leave is only available for employees to receive the vaccine themselves; however, other leave types may be available depending on the circumstances, including accrued sick leave, vacation in lieu of sick, and compensatory time. The employee may also request shared leave or may qualify for FMLA depending on the circumstances.

Question 6
Is there a new leave code to use for this type of leave?

Answer
No.  Time should be reported as hours worked.  Please note, employees are not eligible for overtime for the purposes of obtaining immunizations.

Question 7
As a supervisor, how much notice should I expect my employee to give me prior to the leave?

Answer
You can ask that employees follow the University’s policies for requesting this leave; however, please be aware that some vaccination sites open appointment times with very little notice, and supervisors are encouraged to work with employees to assist them in accessing the vaccine.