Registration FAQ for Faculty

Registration Overrides and Permits

You can enter overrides in EagleNet if you are listed as the instructor for the course.  In general, Campus Restrictions and Level Restrictions will need additional permissions and should not be used without first consulting with Records & Registration.

1. Log onto EagleNET.
2. In the “Faculty Grades & Tasks” card, click on “Registration Overrides.”
3. Select the Term and search for the student you want to give permission to by entering their name or Student ID and press “Submit”.
4. Select the student by clicking on their name.
5. Use the drop-down menus to select the corresponding override for the restriction, select the course, then press submit. (Please note multiple overrides may be needed if the student has not met other requirements for the course like Prerequisites, Class standing, etc.)
6. To add multiple overrides for the student, click on “+Add Override”.
7. You will be able to see the override listed in the Current Student Override section.  Once the override has been entered, please instruct the student to Register themselves on EagleNET.

To permit a student into your class, complete one of the following steps:

1. Sign the student’s registration form in the add area and direct the student to the Records and Registration office to add the course to their schedule, or
2. Place a permit on EagleNET or Banner Form SFASRPO. Have the student enroll through EagleNET once the permit is added. After the 3rd class day EagleNET is no longer available for adding classes unless a late add override has been obtained from the instructor starting the 4th day before registering for the course online.

Waitlists

• Web Waitlist Instructions are on the Registration page.
• Waitlists are established at the preference of the department. This is communicated to Records and Registration during the course proofing process. The waitlist maximum on the course section can be increased or decreased from a default of 10 any time during the open registration period via departmental written notification to Records and Registration.
• Once a waitlist is established, no additional students can be enrolled in the course even if openings are available until the entire waitlist is cleared. Existing students on the waitlist will be enrolled automatically when an opening occurs in the course section.
• If a faculty wishes to give a student permission to enroll in a closed (full) course section that has a waitlist, the faculty should wait until the 4th day of the quarter to sign the registration form giving permission for the enrollment. The waitlist will continue to run automatically through the end of the 3rd day of the quarter. No students can be added through faculty signature until the end of the waitlist process (the end of the 3rd day of the quarter).

Disenrolling “No Show” Students

It is the student’s responsibility to drop/withdraw from classes in which they do not wish to be enrolled. However, students who do not attend at least one class session of an undergraduate course within the first five days of the term may be dropped from the course at the instructor’s discretion. Instructors must make any such drops by the end of the 6th day of the quarter. There are two options for completing this process:
EagleNET

• Choose the “No-Show” selection under the Faculty & Advisor’s tab
• Enter a grade of “NS” (no-show) for the student(s) you wish to have dropped
• Do not enter any other types of grades during this process
• Click submit

Complete the Drop “No-Show” Students form

• Click on the Drop “No-Show” Student link above
• Fill out the course information as well as the student(s) name and ID
• Sign and deliver the roster to Records and Registration, Sutton Hall 201 or fax the roster to 509.359.6153.

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Holds & Errors Codes

Maximum Hours Exceeded

Students registering for over 18 credits require permission to overload schedules. More information about tuition rate breakdowns is available on the Student Financial Services website.

Send email to Records and Registration.

19-21 credits: Academic advisors will need to send email approval to regonline@ewu.edu.

22+ credits: Department chairs will need to send email approval to regonline@ewu.edu.

Repeat Count Error

Students can attempt a course three times and will need approval for exceptions to any course repeat error message. Department Chairs will need to submit approval to regonline@ewu.edu.

Time Conflict

The section the student is attempting to register for has a time conflict with another section in which they are registered. If the instructor agrees to override this restriction, the student may contact the instructor whose section’s time will be changed or shortened to accommodate them for their approval.

Code: If you are authorizing this course in EagleNET, you must enter a “Time Conflict Override.”

Campus Restriction

The course the student is attempting to register for requires enrollment in a specific campus program. This error often appears when Cheney/Spokane campus students attempt to register in self-support, online courses (typically section 075 or 076). Cheney/Spokane campus students should register in state-support, online courses (typically section 025 or 027).

Code: If you are authorizing this course in EagleNET, you must enter a “Class Restriction Override.”

Class Restriction

The course the student is attempting to register for requires a specific class standing (e.g., Freshmen, Sophomore, Junior, Senior).

Code: If you are authorizing this course in EagleNET, you must enter a “Class Restriction Override.”

Cohort Restriction

The course the student is attempting to register for requires that they are a part of a specific group (i.e., enrolled students).

Code: If you are authorizing this course in EagleNET, you must enter a “Student Cohort Rest Override.”

College Restriction

The course the student is attempting to register for requires enrollment in a specific college program (e.g., College of Science, Technology, Engineering, and Mathematics, etc.).

Code: If you are authorizing this course in EagleNET, you must enter a “College Restriction Override.”

Degree Restriction

The course the student is attempting to register for requires enrollment in a program with a specific degree type (e.g., Bachelor of Arts, Bachelor of Science, etc.).

Code: If you are authorizing this course in EagleNET, you must enter a “Degree Restriction Override.”

Department Restriction

The course the student is attempting to register for requires enrollment in a specific department program (e.g., Art, Biology, etc.).

Code: If you are authorizing this course in EagleNET, you must enter a “Depart Restriction Override.”

Field of Study Restriction

The course the student is attempting to register for requires enrollment in a program with a specific major or minor (e.g., Africana Studies, Mechanical Engineering, etc.).

Code: If you are authorizing this course in EagleNET, you must enter a “Field/Study (Maj/Min) Override.”

Level Restriction

The course the student is attempting to register for requires a specific standing level (i.e., Undergraduate, Graduate).

If they are an undergraduate student attempting to register for a graduate-level course, signed approval from the Director of Graduate Studies is required.

Prerequisite and Test Score

The section the student is attempting to register for requires prerequisite courses or tests before registration (e.g., ENGL 201 or MATH 161).

Code: If you are authorizing this course in EagleNET, you must enter a “Prerequisite Test Override.”

Program Restriction

The course the student is attempting to register for requires enrollment in a specific program (e.g., B.A. in History, B.S. in Biology, etc.).

Code: If you are authorizing this course in EagleNET, you must enter a “Program Restriction Override.”

Student Attribute Restriction

The course the student is attempting to register either requires or prohibits students with a specific attribute/characteristic.  (For example, some courses prohibit students who are exempt from paying on-campus fees).

Code: If you are authorizing this course in EagleNET, you must enter a “Stu Attribute Rest Override.”

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Clearing Advising Holds

Faculty Advisors/Academic Advisors can now clear Advising Holds on EagleNet. EWU requires students to meet with their Academic Advisor for the following reasons:

• Student is a New or Returning Student (Hold: “New/Returning Student”)
• Student is a freshman student (Hold: “<45 Credits”)
• Student is on Academic Probation (Hold: “<2.0 GPA”)

After advising a student, you can clear the hold by:

1. Log onto EagleNET.
2. In the “Faculty and Advisors” tab, click on “Advising Student Profile”
3. Search for the student and click “View Profile”.
4. In the upper right corned of the Student Profile, click on “Holds.”  You will be able to see all student holds.  Advising Holds that can be cleared will be have check box next to them. (If you don’t see a check box, you do not have permission to clear that hold. Please refer the student to the appropriate department.)  Select the “Holds” you want to release and then click “Release”.
5. You will be asked to enter a comment.  Then press “OK”.
6. You should see a “Success” message appear and the hold’s number decrease.
7. Your “Comment” will be viewable in the “Notes” section of the student profile.

Entering an Override

You can enter overrides in EagleNet if you are listed as the instructor for the course.  In general, Campus Restrictions and Level Restrictions will need additional permissions and should not be used without first consulting with Records & Registration.

1. Log onto EagleNET.
2. In the “Faculty & Advisors” tab, click on “Registration Overrides.”
3. Select the Term and search for the student you want to give permission to by entering their name or Student ID and press “Submit”.
4. Select the student by clicking on their name.
5. Use the drop-down menus to select the corresponding override for the restriction, select the course, then press submit. (Please note multiple overrides may be needed if the student has not met other requirements for the course like Prerequisites, Class standing, etc.)
6. To add multiple overrides for the student, click on “+Add Override”.
7. You will be able to see the override listed in the Current Student Override section.  Once the override has been entered, please instruct the student to Register themselves on EagleNET.

Permissions

The section the student is attempting to register for requires special approval from the instructor or department. The student should contact the instructor on record to request one of the overrides. Once applied, registration on Navigate and EagleNET is available.

Department Permission Req
Instructor’s Permission Req
Special Authorization Form Req

Code: If you authorize this course in EagleNET or Banner, you must enter the corresponding override to the student’s record.

Department Permission: enter the “Department Permission Req”

Instructor’s Permission: enter the “Instructor’s Permission Req”

Special Authorization: enter the “Late Add”