Testing Policy and Procedures

Student Accommodations and Support Services offers proctoring services to students with testing accommodations, who are eligible for and require assistive/adaptive technology or private testing space. If assistive/adaptive technology or private space is not required, faculty and/or academic departments are expected to provide testing accommodations.

Eligibility Requirements

The student must provide SASS staff with documentation verifying the need for alternative testing.
A memorandum outlining the student’s needs for testing will be provided to the student’s professors at the beginning of each quarter. Instructors are encouraged to contact the SASS Office if they have questions/concerns.

Testing accommodation requested for assistive/adaptive technology or a private testing space will be proctored by SASS. All other testing accommodation requests should be proctored by the instructor and/or academic department.

Student Responsibilities

Students are responsible for contacting instructors at the beginning of the quarter to identify self and discuss arrangements for special testing needs. Instructors are expected to proctor exams for most testing accommodations. If the student has assistive/adaptive technology or private room testing accommodations, the student will need to discuss with their professor about testing at the SASS office.
Students are expected to check with the SASS Office early in the quarter if testing accommodations need to be arranged within the SASS Office.
Students must schedule testing times with SASS. Testing must be scheduled and availability is on a first come, first serve basis. Make sure to schedule the exam as soon as the test date is known, at least 72 hours in advance prior to taking the exam.
Students should double check with their professor(s) to ensure the SASS Exam Proctor Agreement is completed.
Students should confirm with their professor the exam date and time. Testing hours are 8:30-4:30, schedule accordingly. **Finals schedule has adjusted times**
Students are require to show their student ID when checking-in for a testing appointment.
Students must report to the SASS Office or another testing center on time for scheduled tests. As in the classroom situation, alternative testing arrangements are scheduled to end at a specific time and test times will not be extended when students report late. The SASS reserves the right to return examinations to the professor if a student is more than 15 minutes late and has not notified the SASS of the delay.
Students must leave all personal items outside the testing room. Only items authorized by the professor will be allowed on the testing site. Lockers with locks are provided for students testing in SASS.

Faculty Responsibilities

Meet with the student to determine alternative testing options. Faculty and/or academic departments are expected to provide testing accommodations that do not require assistive/adaptive technology or private space. SASS only offers proctoring services to students with registered testing accommodations, who are eligible for and require assistive/adaptive technology or private space accommodations.
If the student is testing with SASS, the faculty will need to complete the SASS Exam Proctor Agreement which can be located on the faculty portal on MyDSS. Faculty must indicate the date and time the exam is to be administered, as well as any materials the student is allowed or not allowed to have during their exam.
If the student is testing with SASS, faculty must upload the exam to MyDSS at least 24 hours in advance. Faculty can also email exams at sass@ewu.edu or deliver a hard copy to SASS at least 24 hours in advance.

SASS Responsibilities

The SASS office will facilitate the accommodations needed to meet each student’s need.
The SASS office is responsible for protecting the integrity of the examination process.
- Follow the professors requests, exactly as instructed.
- Make sure students don’t have any extra items in the testing room.
- Record start and end time of the exam.
- Provide a quiet and respectful place to take the exam, with minimal distractions.
- Upload completed exam to Faculty MyDSS unless other arrangements have been made.
- The SASS office and other testing centers will keep a file with all test-taking forms.

Academic Honesty

EWU expects the highest standards of academic integrity of its students. Academic honesty is the foundation of a fair and supportive learning environment for all students. Personal responsibility for academic performance is essential for the equitable assessment of student accomplishments. The university supports the faculty in setting and maintaining standards of academic integrity.