Clubs can make deposits and pay dues in three different ways: Online, by mail, or in person. All in-person deposits are made at Student Accounting located on the third floor of the Pence Union Building (PUB).
Cash and check deposit are to be made in person at Student Accounting in PUB 307 on EWU’s Cheney campus. Our office will deposit your funds into your account and post them into EagleSync.
Clubs also have the option of requesting an online payment account that can be used to collect membership dues, sell clothing, or collect fees to pay for events. This process takes about a week to set up and activate. We encourage clubs that collect membership dues on a quarterly or yearly basis to set up the online payment option. The process to set up an online account is below:
- Email Student Accounting outlining your request and why you will need the online account. Please provide us with as much detail as you can. The more information we have, the better.
- Once we confirm that all of your club funds are held in an on-campus account and this is a valid request, we will send a request form for you to fill out and return to Student Accounting. The form contains the information needed for the online payment center.
- Once the online payment link is set up on Touchnet, we will email the club with a link to review the payment screen. If no changes need to be made, the link is now ready for you to post for your members. The link can be put into EagleSync, emailed, posted on a website, or sent out any other way the club decides.
Student Accounting will pull the Touchnet reports once a week and post any payments that were collected online to the proper club account’s portal
If the student lives off-campus and they are not able to make it to the Cheney campus, they can mail in their deposit/dues. Mail-in deposit slips are located HERE. If we do not have a deposit slip, Student Accounting will not know which club receives the deposit. The process for mail-in deposits is listed below:
- Fill in the deposit form.
- Print off the deposit form to accompany your check. If you do not have the capability to print the deposit slip, a handwritten note with the same information sent with the check will be sufficient.
- Please do not send cash. If you have cash, you will need to write a check or go to your financial institution and get a cashier’s check or money order made payable to the club. The Post Office also sells money orders.
- Mail to Student Accounting (926 Elm Street, 307 PUB, Cheney, WA 99004) the check or money order along with the deposit slip or a handwritten note outlining what the check is for and the club that will receive the money.
- Once the deposit is received, Student Accounting will post the deposit to the club portal.
If you do not have access to the club’s “treasury tab” on the club’s portal, you can contact your presidents, treasurer or advisor, or contact us to confirm payment was received
