This checklist is intended to be a helpful reminder of important tasks to complete before your start date. You are not expected to submit completed checklists to Human Resources; you are encouraged to share/discuss with your supervisor.
- If your hiring letter requires your signature, print and sign the letter, and return to at: HR@ewu.edu.
- Review the I-9 instructions, and identify what original personal identification you will bring and show to HR on your first day.
- Complete all of the new hire personnel forms sent to you by HR; make sure you bring with you on your first day if you don’t send the paperwork back before your first day.
- Return new hire paperwork to HR:
- Bring the paperwork with you on your first day, and return it to HR then, OR
- Send the paperwork back in advance via scan/email or via fax:
HR@ewu.edu (for email)
509-359-2874 (for faxing to HR)
- Plan where you’ll park on your first day (review the “Welcome to Eastern” flyer for suggestions).
- Supervisor should reach out to confirm first day details: start time, where to go, expected dress, lunch plans. Feel free to reach out yourself to confirm details.
- As time permits, check out our New Employee Onboarding Website, especially the section for “New Employees Pre-Hire Information.”
This checklist is intended to be a helpful reminder of important tasks to complete on your first day of work. You are not expected to submit completed checklists to Human Resources; you are encouraged to share/discuss with your supervisor.
Get off to a good start by ensuring these tasks are completed on your first day!
- Bring a copy of your hiring letter with you (you’ll need it for several activities mentioned below).
- Stop by Human Resources (314 Showalter) to deliver new hire paperwork and complete the I-9.
- Discuss with supervisor good days/times to schedule your meeting with Benefits.
- Watch for an email meeting request from Benefits to schedule your benefits briefing. Call (509)359-2488 if you need to contact them.
- Call IT Help Desk, (509) 359-2247 and request your temporary password for your computer (you’ll need your ID # which is in your hiring letter).
- Access your office computer, email, and calendar account; set up your voicemail.
- Check with your supervisor to see if an appointment has been made to pick up your EagleCard and keys; if not, go ahead and make these appointments online at the Access Control Appointment Form.
- Pick up your Eagle Card and keys; you need a copy of your hiring letter for this.
- Take notes during any training on your new job.
- Throughout the day, make a list of any questions you have.
- Don’t forget to take required breaks, including a lunch break.
- Take time before the end of the day, to reflect on the day, list questions you have, and be ready for an end-of-day meeting with your supervisor.
This checklist is intended to identify information you should acquire by the end of your first week. Your supervisor will take the lead in providing the needed information and instruction, so this checklist allows you to track when this essential knowledge has been reviewed with you. You are not expected to submit completed checklists to Human Resources.
- Review of job description.
- Review of position’s Performance Expectations (applies to classified staff).
- Verify your work schedule and expectations.
- Learn expectations about overtime.
- Learn the procedure for when you are ill.
- Learn the procedure to request time off (vacation, medical appointments, personal holiday).
- Learn your supervisor’s expectations for maintaining your Outlook calendar.
- Learn about the department calendar (if any), and future events/meetings.
- Learn your supervisor’s expectations for email usage, returning phone calls, checking your voicemail.
- Learn how to access your timesheet through EagleNET.
- Learn about the university and supervisor’s expectations regarding confidentiality of records, and FERPA if your position involves student records or other confidential information.
- Learn what training will be provided by other departments.
This checklist is intended to be a helpful reminder of important tasks and knowledge to acquire during your second week. You are not expected to submit completed checklists to Human Resources; you are encouraged to share/discuss with your supervisor.
Complete by the end of the second week – and congratulate yourself on completing tasks and acquiring fundamental information designed to help you be successful!
- Learn the schedule for performance evaluations, formal and informal.
- Learn the applicable procedures (if applicable) for probationary employment, and/or cyclic employment.
- Learn/review the department safety checklist or, at a minimum, where to meet in an emergency.
- Learn the emergency notification procedures, and who will call (department’s “phone tree”).
- Sign up for EWU Alerts.
- Learn the university’s inclement weather procedures.
- Learn whether or not your position is considered essential during suspended operations?
- Learn your supervisor’s safety expectations; learn what to do if there are injuries on the job, or “near misses”.
- Learn the campus mail procedures.
- Attend HR orientation.
- Learn where to find the CBA (if applicable to your position).
- Attend your union orientation (if applicable to your position).
If any of these topics are not covered by your supervisor by the end of your second week, reach out to your supervisor to discuss and schedule when training on remaining topics will be provided.
