Contract Signature Authority

Rule #2 – Who Can Sign Contracts

Only EWU employees with specific delegated authority to sign contracts are permitted to sign a contract for EWU. No university employee is permitted to sign a contract or make a purchase on behalf of the university unless authorized to do so under the terms of EWU Policy 204-07 or in a written delegation of authority.

Current list of positions who have delegated authority to contract and purchase on behalf of the university.

Contract Type	Description	Level of Authority	Signatory Title	Delegated Authority
Purchasing Contracts	Dining Services Contracts for Goods and Services	$300,000	Procurement Supply Specialist 3	Ken Ripley
Purchasing Contracts	Contracts for Goods and Services	$300,000	Contracts Specialist 2	Lindsay McKay. Diana Zartman, Cody Ross
Purchasing Contracts	Contracts for Goods and Services	$300,000	Chief Purchasing Officer Technology Procurement & Data Privacy Officer	Michelle Rasmussen Emily Arneson
Purchasing Contracts	Contracts for Goods and Services	$1,000,000	AVP, Civil Rights, Compliance, and Risk Management	Annika Scharosch
Purchasing Contracts	Contracts for Goods and Services	Any amount	VP, Business & Finance AVP, Chief Financial Officer	Mary Voves Toni Habegger
Cooperation Agreements	Affiliation Agreements, MOUS, Cooperation Agreements, Interagency Agreements	No fiscal obligation	VP, Business & Finance AVP, Chief Financial Officer Chief Purchasing Officer Contracts Specialists Technology Procurement & Data Privacy Officer AVP, Civil Rights, Compliance and Risk Management	Mary Voves Toni Habegger Michelle Rasmussen Lindsay McKay, Diana Zartman, Cody Ross Emily Arneson Annika Scharosch
Research & Grants	Grants and sponsored research related contracts	Any amount	AVP, Chief Financial Officer	Toni Habegger
Non-Disclosure Agreements	Any agreement requiring the non-disclosure of confidential information	No fiscal obligation	AVP, Civil Rights, Compliance and Risk Management Provost or designee	Annika Scharosch Jonathan Anderson
Academic and Curriculum Agreement	Any agreement related to curriculum and instruction, articulation agreements that does not involve a fiscal obligation	No fiscal obligation	Provost	Jonathan Anderson
Service Agreements	Contracts where EWU is being paid to perform services	Any Amount	VP, Business & Finance AVP, Facilities AVP, Chief Financial Officer AVP, Civil Rights, Compliance & Risk Management	Mary Voves Shawn King Toni Habegger Annika Scharosch
Material Transfer Agreements	Agreements to transfer materials to or from EWU	Any Amount	AVP, Civil Rights, Compliance & Risk Management Dean of CSTEM	Annika Scharosch David Bowman
Public Works	Construction, planning, engineering or related contracts	$1 million	AVP, Facilities	Shawn King
Public Works	Construction, planning, engineering or related contracts	Up to $ 5 million	VP, Business & Finance AVP, Chief Financial Officer	Mary Voves , Toni Habegger
Public Works	Construction, planning, engineering or related contracts	Greater than $5 million	Board of Trustees
Real Estate	Lease of any property or facilities		AVP, Civil Rights, Compliance, and Risk Management	Annika Scharosch
Real Estate	Lease of any property or facilities		AVP, CFO VP, Business & Finance	Toni Habegger Mary Voves
Real Estate	Capital lease		Board of Trustees
Real Estate	Purchase of any property		Board of Trustees
Data Sharing Agreements	Agreements where the university shares protected data with an outside entity		AVP, Civil Rights, Compliance and Risk Management Technology Procurement & Data Privacy Officer	Annika Scharosch Emily Arneson
Intellectual Property/ Technology Transfer	Intellectual Property and Technology Transfer or related agreements		Provost	Jonathan Anderson
Athletic Game Day Contracts	Contracts wherein EWU commits to hosting or participating in an athletic event		Athletic Director