Rule #2 – Who Can Sign Contracts
Only EWU employees with specific delegated authority to sign contracts are permitted to sign a contract for EWU. No university employee is permitted to sign a contract or make a purchase on behalf of the university unless authorized to do so under the terms of EWU Policy 204-07 or in a written delegation of authority.
Current list of positions who have delegated authority to contract and purchase on behalf of the university.
| Contract Type | Description | Level of Authority | Signatory Title | Delegated Authority |
|---|---|---|---|---|
| Purchasing Contracts | Dining Services Contracts for Goods and Services | $300,000 | Procurement Supply Specialist 3 | Ken Ripley |
| Purchasing Contracts | Contracts for Goods and Services | $300,000 | Contracts Specialist 2 | Lindsay McKay. Diana Zartman, Cody Ross |
| Purchasing Contracts | Contracts for Goods and Services | $300,000 | Chief Purchasing Officer Technology Procurement & Data Privacy Officer | Michelle Rasmussen Emily Arneson |
| Purchasing Contracts | Contracts for Goods and Services | $1,000,000 | AVP, Civil Rights, Compliance, and Risk Management | Annika Scharosch |
| Purchasing Contracts | Contracts for Goods and Services | Any amount | VP, Business & Finance AVP, Chief Financial Officer | Mary Voves Toni Habegger |
| Cooperation Agreements | Affiliation Agreements, MOUS, Cooperation Agreements, Interagency Agreements | No fiscal obligation | VP, Business & Finance AVP, Chief Financial Officer Chief Purchasing Officer Contracts Specialists Technology Procurement & Data Privacy Officer AVP, Civil Rights, Compliance and Risk Management | Mary Voves Toni Habegger Michelle Rasmussen Lindsay McKay, Diana Zartman, Cody Ross Emily Arneson Annika Scharosch |
| Research & Grants | Grants and sponsored research related contracts | Any amount | AVP, Chief Financial Officer | Toni Habegger |
| Non-Disclosure Agreements | Any agreement requiring the non-disclosure of confidential information | No fiscal obligation | AVP, Civil Rights, Compliance and Risk Management Provost or designee | Annika Scharosch Jonathan Anderson |
| Academic and Curriculum Agreement | Any agreement related to curriculum and instruction, articulation agreements that does not involve a fiscal obligation | No fiscal obligation | Provost | Jonathan Anderson |
| Service Agreements | Contracts where EWU is being paid to perform services | Any Amount | VP, Business & Finance AVP, Facilities AVP, Chief Financial Officer AVP, Civil Rights, Compliance & Risk Management | Mary Voves Shawn King Toni Habegger Annika Scharosch |
| Material Transfer Agreements | Agreements to transfer materials to or from EWU | Any Amount | AVP, Civil Rights, Compliance & Risk Management Dean of CSTEM | Annika Scharosch David Bowman |
| Public Works | Construction, planning, engineering or related contracts | $1 million | AVP, Facilities | Shawn King |
| Public Works | Construction, planning, engineering or related contracts | Up to $ 5 million | VP, Business & Finance AVP, Chief Financial Officer | Mary Voves , Toni Habegger |
| Public Works | Construction, planning, engineering or related contracts | Greater than $5 million | Board of Trustees | |
| Real Estate | Lease of any property or facilities | AVP, Civil Rights, Compliance, and Risk Management | Annika Scharosch | |
| Real Estate | Lease of any property or facilities | AVP, CFO VP, Business & Finance | Toni Habegger Mary Voves |
|
| Real Estate | Capital lease | Board of Trustees | ||
| Real Estate | Purchase of any property | Board of Trustees | ||
| Data Sharing Agreements | Agreements where the university shares protected data with an outside entity | AVP, Civil Rights, Compliance and Risk Management Technology Procurement & Data Privacy Officer | Annika Scharosch Emily Arneson |
|
| Intellectual Property/ Technology Transfer | Intellectual Property and Technology Transfer or related agreements | Provost | Jonathan Anderson | |
| Athletic Game Day Contracts | Contracts wherein EWU commits to hosting or participating in an athletic event | Athletic Director |
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