New Program

CPAC and UAC/GAC follow Policy 303-35 regarding new programs and program changes.

All course information in the Catalog is developed from the Course/Program Information Management system (CIM/PIM). When making any changes or additions to course or program catalog information, you will need to use CIM/PIM. Changes that require review from CPAC are also made within CIM/PIM.

Preparing a Proposal

All programs are proposed, edited or banked through Program Inventory Management. You can login with your EWU SSO.

Prior to inputting a PIM program submission, familiarize yourself with the information expected for each form field and prepare any additional materials that might be needed.

New programs

All new programs must go through the CPAC approval process. Proposals for new programs are required to submit a New Program Proforma. The New Program Proforma provides additional information for approvers to analyze the new program proposal at an institutional and regional level.

Proposing a new program

  1. Click Propose New Program. A New Program Proposal form will open in a new window.
  2. Complete all areas where the boxes are outlined in red.
  3. Download a copy of the New Program Proforma and complete all sections of the form.
  4. Attach the completed New Program Proforma and any additional supporting documents as a companion document to the proposal.
  5. You have three options for saving changes:
    • Save & Submit – saves your changes and submits the proposal for review, starting the workflow.
    • Save Changes – saves your changes without submitting.
    • Cancel – discards your changes.

After submission

An email is sent to notify each person in the workflow that a task in PIM is waiting their review. As only one email is sent, it is the responsibility of the submitter to follow the proposal and make sure each step in the workflow is complete on time.

Adding courses

Once you have completed the New Program Proposal, then you must complete the CIM forms for each course.

See the New Course page for how to create a new course.


If modification is needed during the approval process, this can be handled by one of the following methods.


  • The proposal needs significant changes.
  • The person reviewing sends the document back to the initiator for changes and communicates with the initiator to clarify what changes are required. The proposal then moves forward following the full workflow approval process. It is the initiator’s responsibility to monitor and encourage the movement through the workflow steps.

Graduate program modifications

You must respond to CPAC questions for graduate programs within two weeks or else the proposal will rollback to the start of the workflow.

Replacing programs

If the new program is intended to replace an existing program, please contact Academic Planning or Graduate Programs to determine when it is appropriate to deactivate the old program.

Need Help? Submit a Ticket!

CPAC Policy Questions? Course and Program Management Policy


Mark Ward

Scott Eubanks