All posters on the Cheney campus must be approved to post via the PUB Welcome Desk. (See EWU Policy 204-02)
Essential Information
- All posters should include date, time, and location.
- Postings regarding student employment opportunities should contact Career Services.
- State law prohibits us from commercial solicitation. Postings that are commercial in nature will not be approved.
- If you are posting about an event happening on campus, you must include an ADA Accessibility Statement (see below). If you are posting about an event happening off-campus, you are not required to post the ADA statement, however you are still encouraged to do so.
- Approved posters may only be placed on designated bulletin boards. Posters may not be placed anywhere else (including, but not limited to, wall surfaces, inside elevators, on elevator doors, lamp posts, trees, etc.).
- Posters must be removed the day following the event.
Approval Process
- Option #1: Submit a digital version to pubadmin@ewu.edu. Upon a successful review, a digital stamp will be placed on the poster and it will be returned to you.
- Option #2: Bring a hard copy to the PUB Welcome Desk.
Please Note
- Buildings have unique places to post. Check with the person responsible for each building to make sure you are following the correct procedures for the respective building.
- Residence halls
- If you are a resident of the hall you wish to post in, please bring the poster directly to the respective front desk
- If you are not a resident, you must comply with the process as outlined above.
- PUB postings are reviewed between 8am and 5pm, Monday through Friday. Please allow up to two business days for a reply.
ADA Statement
- “People needing accommodation should contact [insert name of individual or office coordinating event] at [insert telephone number or email address] by [insert deadline––typically 5-7 days prior to scheduled event].”
- It is recommended that the font size of the ADA statement on the published document be at least twelve (12) point.
All posters must be approved by The PUB Welcome Desk prior to hanging. Posters can be stamped in person or digitally.
Details
- Posters must adhere to the EWU Posting Policy (EWU 204-02) and guidelines below
- The Welcome Desk staff will hang a maximum of three (3) posters.
- Posters may be hung for a maximum of three weeks.
- The Welcome Desk staff will hang posters for you in the PUB only. You are responsible for posting in other buildings on campus. A list of other bulletin board locations is provided at the Welcome Desk.
- Maximum poster size: 11″x17″
In Person Approval
- Bring your printed posters to the PUB Welcome Desk.
- Welcome Desk staff will approve the poster by stamping it with a date.
- The date will be the approved time period for hanging.
- Leave up to three (3) copies for the PUB Welcome Desk staff to place inside the building.
- Posters will be hung within three weeks of the event date or approval stamp date.
- PUB Welcome Desk staff will remove the posters when the time stamp has passed.
Digital Approval (preferred)
- Email a .pdf or .jpg of your poster to pubadmin@ewu.edu
- Posters are reviewed between 8am and 5pm, M-F. Please allow up to two business days for a reply.
- Approved posters will include a stamp that indicates the approved posting time period.
- Bring up to three (3) copies of the poster to the PUB Welcome Desk. The staff will hang the posters on PUB bulletin board locations.
The PUB has three (3) digital screens available for university messages and university-sponsored events. EWU digital signage may not be used to post non-university messages or to advertise non-university-sponsored events. All digital postings must comply with EWU Posting Policy 204-02
Process
- Submit a request through the digital signage management system.
- Content submissions will first be assessed by the Office of Information Technology to assure the request meets the technical requirements for a digital posting. After the technical requirements are met, the request will be routed to PUB Administration.
- PUB Administration will review the digital posting content to assure it complies with the EWU Posting Policy
- If the request meets these requirements and upon approval of PUB Administration, the content will be posted for a specific and limited period of time. Typically, PUB digital screen postings can be displayed for a maximum of ten days.
The PUB offers opportunity for registered student organizations and campus departments to promote events using handbills.
Details
- For the purpose of the PUB, handbill size may be no more than half a sheet of letter size paper (5.5”x8.5” or 4.25”x11”)
- Only registered student organizations and campus departments may distribute handbills in the PUB. Nonaffiliated groups may not distribute handbills in the PUB.
- Persons distributing the handbills may hand them to interested parties, but at no time may the handbills be placed directly on surfaces within the PUB
- Persons distributing the handbills are responsible to clean up any handbills that get left throughout the building
- Handbills must be distributed and cleaned up within the time of your distribution. A thorough sweep of the building must be performed by the organization passing out the handbills within an hour after distribution is completed. This will give time for people to discard or to take the handbills that were distributed.
- The PUB Welcome Desk staff will immediately dispose of any handbills left by users or placed on surfaces.
- If handbills are purposefully placed on surfaces throughout the PUB, the responsible department or student organization will be contacted with a written warning. If handbills continue to be placed on surfaces, the respective department/student organization risks losing their handbill distribution privileges in the PUB.
- Reminder: there is no commercial solicitation
The PUB offers registered student organizations and campus departments to place table tents in dining areas of the PUB. Placement of table tents in department spaces will be up to the director of the respective suite.
Details
- Table tents must adhere to the campus posting policy.
- Table tent weeks are from Monday through Sunday.
- A maximum total of three 40 table tents reservations will be allowed during each approved table tent week.
- The unfolded table tent size may not exceed 8.5”x14”
- Any unapproved or expired table tents will be removed by the Welcome Desk staff.
- The Welcome Desk is not responsible for table tents that are taken or removed. The sponsoring group may replenish if any are removed during approved time period.
Process to Reserve
- To reserve on a first come, first served basis, contact the PUB Welcome Desk to reserve
- Do not print your table tents until you receive approval from the PUB Welcome Desk
In Person Approval
- Bring up to 40 table tents to the PUB Welcome Desk for approval.
- Once your table tents are approved, the PUB Welcome Desk staff will place the table tents if there is space on the schedule.
Digital Approval
- Email a .pdf or .jpg to pubadmin@ewu.edu
- Once you receive approval, you may print up to 40 table tents
- Bring your table tents to the PUB Welcome Desk. The PUB Welcome Desk staff will place your table tents.
Sandwich Boards
Sandwich boards and easels present tripping hazards and are not permitted in building corridors. Sandwich boards are permitted inside suites only at the discretion of the respective suite director.
There will be a maximum of four (4) sandwich boards allowed at each PUB entrance at any time. Sandwich boards cannot block walkways or entrances. Non-PUB sandwich boards will be relocated to the mall.
Only PUB owned sandwich boards are permitted at the PUB exterior entrances and must be in PUB reservable locations. Campus departments and registered student organizations who have a pre-scheduled tabling reservation may use their own sandwich board in conjunction with their tabling reservation. The associated sandwich board must be within three (3) feet of the reserved PUB table and may not interfere with pedestrian circulation in any way. No other sandwich boards or advertising may be on the PUB Plaza or PUB Skirt at any time.
Please note: due to snow removal requirements, PUB sandwich boards are temporarily suspended during the winter months.
Details
- Sandwich boards are for use by registered student organizations and campus departments
- All information on sandwich boards must be stamped and approved through the PUB Welcome Desk and comply with the EWU posting policy.
- Sandwich board artwork should be
- No larger than 24×36 (finished size).
- The preferred size is 18×24
- Finished sized submissions above 24×36 will not be accepted
- No larger than 24×36 (finished size).
- Reservation provides use of one side of the sandwich board.
- Sandwich boards may be reserved for up to 10 days at a time.
- One (1) sandwich board per student organization or campus department can be posted at any one time.
Process to Reserve
- To reserve on a first come, first served basis, contact the PUB Welcome Desk to reserve
- Do not print your sandwich board poster until you receive approval from the PUB Welcome Desk
- Pro Tip: Get your poster stamped digitally
- Email a .pdf or .jpg to pubadmin@ewu.edu
- Once you receive approval, you may print your poster
- Bring your poster to the PUB Welcome Desk. The PUB Welcome Desk staff will place your sandwich board poster.
Advertising Tower
The PUB offers opportunity for registered student organizations and campus departments to advertise on the first floor advertising tower.
Details
- All postings must adhere to the campus posting policy.
- All postings must be approved and placed by the PUB Welcome Desk (see below)
- The advertising tower is intended for events within two weeks of posting date.
- Postings can be on the tower for a maximum of two weeks.
- The advertising tower has 18 total slots.
- Postings are first come, first served based on event date
- Slot size is 11” x 17” landscape.
- Unapproved or expired posters will be removed and discarded by the Welcome Desk staff
In Person Approval
- Bring your printed poster to the PUB Welcome Desk.
- Welcome Desk staff will approve the poster by stamping it with a date (maximum duration of two weeks)
- Leave a copy for the PUB Welcome Desk staff to place on the advertising tower.
- PUB Welcome Desk staff will remove the poster when the time stamp has passed.
Digital Approval (Preferred)
- Email a .pdf or .jpg of your poster to pubadmin@ewu.edu
- You will receive the poster back with an approval date stamp placed on the file.
- Bring a copy of the poster to the PUB Welcome Desk. The staff will hang the poster on advertising tower.
- PUB Welcome Desk staff will remove the poster when the time stamp has passed.
