What Is Changing?
Federal agencies (NIH, AHRQ, CDC, FDA, VA) are implementing new requirements for grant applications and progress reports to align with Common Forms for Biographical Sketch and Current and Pending (Other) Support (CPOS).
Why Is This Important?
These changes affect compliance for all proposals and awards submitted on or after January 25, 2026. Failure to follow the new requirements may result in delays or rejection of submissions.
Who Does This Apply To?
- All Senior/Key Personnel listed on an application or award.
- Any new Other Significant Contributors added during the life of the award.
What Must Be Done?
- Commons ID + ORCID: Ensure you have an active eRA Commons ID linked to your ORCID iD.
- SciENcv: Use SciENcv to create and certify Biographical Sketch and CPOS documents.
- Upload Requirements:
- Upload certified PDFs from SciENcv without alteration.
- Foreign contract documents (if applicable) must be uploaded separately as flattened PDFs.
- Applies to:
- Prior Approval requests (Change of PD/PI)
- Just-in-Time submissions
- RPPR Section D: Participants
- Important: Submissions started but not completed by January 25, 2026 must be restarted.
Resources
- NIH Guide Notice NOT-OD-26-018
- SciENcv
- Link ORCID to eRA Commons
- Common Forms FAQs
Need Help?
Contact:
Christy Gilchrist
Director, Office of Grant and Research Development
Email: cgilchrist3@ewu.edu
Phone: 509-359-7971
- Common Forms FAQs – https://era.nih.gov/help-tutorials/common-forms.htm
- NIH Guide Notice NOT-OD-26-018 – https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-018.html
- SciENcv – https://www.ncbi.nlm.nih.gov/sciencv/
- Link ORCID to eRA Commons – https://era.nih.gov/help-tutorials/era-commons/link-orcid.htm
