An Invoice Voucher, form A-19, is a state form that is used as a payment document. This document is used as an accompaniment to reimbursement requisitions, or when a receipt or invoice is not provided i.e. memberships, subscriptions.
Important fields that need to be completed:
- Department’s name and correct mail location
- Vendor or Claimant: Vendor’s name and mailing address
- Vendor Signature: This is for the payee’s signature only.
- EWU ID Number
- Description, quantity, unit price, amount.
- Prepared By, Telephone Number, Date
- EWU department FOAP number
- Use the Accounting Approval for Payment section at the bottom left corner for the department signature, if required.
Some common uses are as follows:
Candidate’s Interview Expenses: An invoice voucher itemizing all expenses, signed in the “Vendor’s Certificate Section” by the payee. Completing an online Banner requisition will authorize Procurement and Contracts to generate a purchase order to reimburse him/her for meals and mileage not to exceed the per diem rate. Itemized original receipts are required for reimbursement of lodging, parking and rental car.
Renewal of subscriptions and memberships: An itemized invoice voucher along with a renewal form and online Banner requisition will authorize Procurement and Contracts to generate a purchase order and pay next year’s subscription or membership.
Reimbursements: An itemized invoice voucher along with the original receipts and an itemized on-line Banner requisition will authorize Procurement and Contracts to generate a check to repay the EWU employee or student for their expenses. For employees and students, please provide their full legal name as shown in the BANNER Student System and their EWU ID Number.
