Getting Database and Reporting Tool Access

Question: Institutional Data – Where Do I Start?

Answer: Institutional Research

Contact us first and we will:

• Do all of your data heavy lifting;
• Build custom datasets and reports;
• Eliminate your need to know everything about reporting tools to be effective;
• Save you time and effort accessing when accessing your data.

Get Database Access:

Regardless of any specific data reporting tool you plan to use, you first need to make sure you have been granted database access.

• Everything starts with database access. Without it, data reporting tools will work but you won’t see any data.
• Which database do I need access to? Almost everyone should start with this form: Reporting Database Access – Student Data (includes sensitive student information)

• For all other database access requests, search for these titles on the IT Service Items Catalog webpage. Databases include:
• Reporting Database Access – General Access (does not include sensitive student information)
• Reporting Database Access – Accounts Receivable
• Reporting Database Access – Finance
• Reporting Database Access – Financial Aid
• Reporting Database Access – Human Resources

Double-check your data permission level after access has been granted! The best way to correct any errors will be to resubmit the request form while briefly describing the issue.

Get Access to Tableau Server – Did you know all EWU employees have free access to Tableau?

Tableau is required to view many different data dashboards at EWU. If you haven’t already, use the link under the “#1 Database Access” tab.

• To view many of the data dashboards at EWU, you will need Tableau access. Requesting access to Tableau using the link below is for the free version of Tableau.
• Most data users at EWU should find the free version of Tableau meet their needs. Select your EWU Division or College in the dropdown menu and click the “Place Request” button to submit.

Requesting an Argos Report Writer Role:

All EWU Employees have Argos access as Report Viewers. For most, this role will meet your needs.

• If you need any institutional data or a specific data report but aren’t sure if a reporting tool dashboard (like Argos, Tableau, etc.) already exists for your data – or where to find them if they do.

PLEASE CONTACT US – WE CAN HELP!!!

Things to consider:

• Report Writing in Argos requires learning a new set of skills – and will likely take more time and effort than you can spare.
• Personnel in the Office of Institutional Research (IR) have been trained in Argos report writing. Instead of learning report writing, why not let IR write your data report?
• It’s likely someone has already requested the same (or similar) data. Please contact us and we’ll check.
• If yes, we will show you where and how to access them.
• If not, we’ll get started building a dashboard so you can access them.