External Event Form Event Request Form CONTACT INFORMATIONContact Person* First Last Email* Phone*Organization/DepartmentAddress Street Address Address Line 2 City AlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code EVENT INFORMATIONEvent TitleIs your event a Single Event, Recurring Event, or Multi-Day Event?*Recurring Events occur with predictable schedule, usually weekly, monthly or quarterly. Yearly repeating events are considered a single event. Multi-Day Events occur in successive days.Select OneSingle EventRecurring EventMulti-day EventEvent DescriptionMax Attendance*SINGLE EVENTEvent Date MM slash DD slash YYYY Arrival TimeArrive early to ensure your event has been set up as requested. : Hours Minutes AM PM AM/PM EVENT START TIME : Hours Minutes AM PM AM/PM EVENT END TIME : Hours Minutes AM PM AM/PM Departure TimeWhat time do you anticipate leaving after the event has finished? : Hours Minutes AM PM AM/PM RECURRING EVENTStart : Hours Minutes AM PM AM/PM End : Hours Minutes AM PM AM/PM Recurrence Pattern Weekly Every 2 weeks Monthly Recur every week on:Select OneMondayTuesdayWednesdayThursdayFridaySaturdaySundayRecur every other week on:Select OneMondayTuesdayWednesdayThursdayFridaySaturdaySundayRecur every month on theSelect OneFirstSecondThirdFourthLast(day of week)Select OneMonday of the monthTuesday of the monthWednesday of the monthThursday of the monthFriday of the monthSaturday of the monthSunday of the monthPlease explain your recurring event:Start Date of Recurring Event MM slash DD slash YYYY End Date of Recurring Event MM slash DD slash YYYY MULTI-DAY EVENTMulti-day Event InformationPress the + to add events.DateArrival TimeSTART TIMEEND TIMEDeparture Time PREFERENCESRoom Type*Please take this opportunity to tell us about the space you like to utilize for your event?Table PreferenceSelect OneRoundRectangleAdditional InformationUse this space to provide any additional information regarding your room preferences and configuration that will help us better understand your needs.Please check additional resources you will need:*Additional charges may apply. Please note that outside food and beverage may not be brought to EWU campus facilities without the explicit permission from Dave McKay, Director of Dining Services. Podium Sound* Video* Projection* Easel Catering* Parking* Check-In or Information Table ParkingFor your event Parking Needs, please contact Parking Services at (509) 359-7275 or parking@ewu.edu.Sound Support and ProjectionFor Sound Support and Projection needs, we may be able to place you in an Enhanced Classroom, utilize Campus Sound Production, or work with Mike Wilson (Showalter Auditorium Manager), to provide you with the support required for your event.CATERING REQUESTPlease contact Tom Shaffer at (509) 359-6857 or tshaffer2@ewu.edu to make your catering request. Menu arrangement must be completed a minimum of 10 business days in advance of the event. Catering InformationUse this space to provide some preliminary information:Event DateStart TimeEnd TimeGuest Count Catering MenuYou can find our Catering Menu online HERE. Requested MenuDo you have any Special Requests?Check all that apply: (Additional charges may apply) No Flowers Decorations Rental Equipment Accommodations for guests with Special Dietary needs. Other Please explain:Accommodating Special Dietary NeedsEWU Dining & Catering Services is committed to meeting the needs of guests who have special dietary needs or restrictions when requested by the Event Planner. In most instances, and with proper advance notice, we can generally accommodate food allergies, intolerance's and vegetarian diets. However, for the safety of your guests, it is important to note that EWU Dining & Catering Services: □ Is unable to fully accommodate all types of special and therapeutic diets. □ Requires the online Special Diet Request Form be submitted for all requested accommodations.You can copy the link here to send to your guests: https://inside.ewu.edu/dining/special-diet-request-form/REMEMBERIn order to best serve you, we ask that Event Requests are submitted 10 business days prior to the event. Spaces, setups, and additional resources may be limited or unavailable if submitted within a closer period, or may incur a surcharge.Requests are processed in the order they are received. Δ
