A non-budgeted fund transfer typically requires three parts:
1. Establish transfer budget authority in (830) and out (880)
We expect to see two lines to establish the requested transfer in, and two lines to establish the transfer out budget authority. For example, the requestor wishes to transfer $5,000 cash from Index 200441 to Index 200180. For this example, the requestor does not need expenditure budget authority, as Index 200180 already has $5,000 originally budgeted in the 200180-700 account. The requestor does need transfer budget authority. In this particular example, the requestor does not have spare 830 or 880 authority and needs the Provost Office (Index 200190) to cover.
Here are the expected transfer authority entries for this example (must balance within both transfer in and transfer out so that university totals remain intact):
|200441||880||$5,000||Increase (+)||Increase transfer OUT budget authority for Index 200441|
|200190||880||$5,000||Decrease (-)||Decrease transfer OUT budget authority for Index 200190|
|200180||830||$5,000||Increase (-)||Increase transfer IN budget authority for Index 200180|
|200190||830||$5,000||Decrease (+)||Decrease transfer IN budget authority for Index 200190|
2. Define the cash transfer transaction
|200441||88300||$5,000||Debit||Transfer out cash|
|200180||83300||$5,000||Credit||Transfer in cash|
3. Establish expenditure authority (if necessary)
If Index 200180 needs expenditure authority to spend the new cash, determine where expenditure authority will be reduced elsewhere. In this example, expenditure authority comes from the Provost Office.
|200180||700||$5,000||Increase (+)||Increase expenditure authority to Index 200180 from Provost Office|
|200190||700||$5,000||Decrease (-)||Decrease expenditure authority from Provost Office to Index 200180|