Disclosure of confidential information
Employees are prohibited from disclosing confidential information to an unauthorized person or intentionally conceal a document subject to disclosure; from disclosing confidential information for personal benefit or to benefit another; and from accepting employment or engaging in business, if it might reasonably be expected to induce or require the disclosure of confidential information. Additionally, employees are required to disclose university records subject to the public records act or other legal requirements. Improper withholding of records violates the Act.
Confidential information” includes, but is not limited to:
- Student education records as defined by the Family Educational Rights and Privacy Act;
- Protected health information as defined by the Health Insurance Portability and Accountability Act;
- Medical and counseling records protected from disclosure under state or federal law;
- Personal information as defined in RCW 19.255.010 and RCW 42.56.590;
- Social security numbers;
- Credit or debit card information;
- Consumer information as defined under the Fair Credit Reporting Act and customer information as defined under the Gramm-Leach-Bliley Act;
- Law enforcement records to the extent such records are confidential under state or federal law;
- EWU source code or object code;
- EWU security data;
- Log-on user identification information and passwords;
- Employment records to the extent such records are confidential under state or federal law;
- Any information protected from disclosure under the Public Records Act, chapter 42.56 RCW;
- Any information relating to a contract that EWU has a legal or contractual obligation to keep confidential, including, but not limited to, proprietary information, trade secrets, trademarks, patents, and copyrights;
- Attorney-client privileged materials, unless the Board of Trustees and/or President has waived such privilege; and,
- Information discussed during an executive session of the University Board of Trustees held in accordance with the Open Public Meetings Act.
