Travel Request Form

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A place to let us know about your travel needs!

Name*
First Last
Email*
Have there been any changes to your traveler information (name/ address changes?)*
If yes, please click here to fill out before proceeding.
- Yes
- No
Does your trip include ONLY mileage?*
Your trip has NO expenses other than personal car mileage or parking charges.
- Yes
- No
Congratulations!!
Please list the date of your trip below and “submit” this so our team can track your trip. You can set up your own Concur Expense report after your trip is complete! (it’ll be faster than having Enrollment Business Operations do it for you).
Who approves your travel?*
Don’t know for sure? Select your Department’s Director: Admissions Recruiters–Jennifer Nehus Admissions–Jana Jaraysi Enrollment Communications: Nate Marney EWU in the HS: Jennifer Nunez Financial Aid: Kandi Teeters Running Start: Jennifer Nunez For the AVP’s office: Jens Larson
Are you requesting approval for a personal side trip?*
Please provide additional information below.
- Yes
- No
Provide details of your personal side trip*
Please include: *Dates and times of beginning and end of side trip and *Whether the side trip will require you to have a non-EWU employee with you in a rental or leased vehicle.
Purpose of your trip?*
Please briefly describe the purpose of your trip. Examples: Student Recruiting, Conference Participant, etc.
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Urgency*
Please indicate the urgency of your request.
- Urgent (this is a last minute opportunity and you need arrangements within a week)
- Moderate Urgency (Your trip has aspects that need to be completed in the next couple weeks to save $: early bird registration, registration that needs to be paid by check (6 week time frame), out of state flights, or a hotel reservation for a conference that’s selling out, etc.)
- Not Urgent (you’re submitting this at least 30 days in advance of your first date of travel, and the trip is straight forward, no surprises)
My trip will include:*
Please select all that apply.
- Select All
- Personal Vehicle Mileage AND one or more of the list below
- Rental Vehicle (Enterprise) and fuel
- Flight
- Luggage fees
- Conference/ Fair registration(s)
- Hotel
- Daily Meal Allowance
- Parking
- Ferry
- Ground Transportation (Uber, Lyft, Shuttle)
- Other (please specify in comments below)
Other*
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Does your trip have more than one destination?*
- Yes
- No
Detailed Itinerary*
Please fill out a detailed itinerary in your Google Drive travel folder for this trip. click here (Google Drive/ EWU Enrollment: Business Operations/ FY25/ FY25 Travel/ [Your Department’s Folder]/ [You]) Insert the link to that document here.
Have Registrations Been Paid?*
If yes, please upload receipt(s) to the appropriate travel folder on the G-Drive. If not, please enter either a URL to the registration link, OR the completed Registration Form/ A19/ and W9 if payment must be made by check.
- Yes
- No
Registration Receipt(s) (HAS ALREADY BEEN PAID)
Please upload a PDF of your paid conference/fair registration(s) to the appropriate travel folder in the Google Drive. Thanks!
Max. file size: 5 MB.
Registration Documents (Needs to be paid by CHECK)
For registration(s) that must be paid via check, you will need to put the registration form OR Completed A19, AND the organization’s W9 to the appropriate travel folder on the Google Drive. It typically takes about 6 weeks to have the check cut. Thanks!
Accepted file types: pdf, doc, png, Max. file size: 63 MB.
Conference / Fair Registration Link (To be paid by P-Card)
This is for registrations that have not been paid, but can be paid by department P-Card.
Have you already booked your hotel?*
If so, please file the confirmation(s) in your travel folder for this trip on the G-Drive. If not, please make reservations and then upload them to the appropriate travel folder.
- Yes
- No
What date will you leave?*
MM slash DD slash YYYY
What time will you leave?*
When do you need to leave? For car rentals, it should be the time you want to pick up a rental. For flights, it should be the desired flight time (making sure you’ve allowed enough transit and pre-boarding time in your itinerary) Accommodating these times will be contingent upon availability of transit options.

Hours :

Minutes

AM/PM
Where are you leaving from?*
How will you get to and from the airport?*
Please indicate how you will get to the airport. Example: personal vehicle (will park at airport), shuttle (you will make the reservation), Lyft/ Uber, family/friend will drive me (you may still claim mileage to and from the airport);
Where are you going?*
Please enter city and preferred airport (if applicable)
What time do you need to be there?*
Please let us know what time you need to be in your destination city.

Hours :

Minutes

AM/PM
What is the date of your first event?*
Tell us the date of your first event. Especially if your trip has more than one event, OR if you are taking a personal side trip, this information will help get the details of your trip correct.
MM slash DD slash YYYY
What is the time of your first event?
Tell us the time of your first event. Be sure to include AM or PM. Especially if your trip has more than one event, OR if you are taking a personal side trip, this information will help get the details of your trip correct.
When are you coming back?*
MM slash DD slash YYYY
Where will you be returning from?*
Please enter the city from which you’ll be returning, and desired airport if applicable. (Especially if you will be returning from a location different from your initial destination)
When can you leave?*
Please select your desired return time. For those requiring flights/ rentals, this will be contingent upon availability.

Hours :

Minutes

AM/PM
Anything else you want us to know about your trip?
Examples: I won’t have lodging costs because I’m staying with family; I will make my rental reservation so I can have family with me in the car, etc.
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