{"id":35461,"date":"2024-04-26T08:44:22","date_gmt":"2024-04-26T15:44:22","guid":{"rendered":"https:\/\/inside.ewu.edu\/saas\/?page_id=35461"},"modified":"2024-04-26T08:44:22","modified_gmt":"2024-04-26T15:44:22","slug":"committee-guidelines-for-funding","status":"publish","type":"page","link":"https:\/\/inside.ewu.edu\/saas\/committee-guidelines-for-funding\/","title":{"rendered":"Committee Guidelines for Funding"},"content":{"rendered":"
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S&A Fee Committee Guidelines<\/h2>\n\n<\/div>\n\n
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General Guidelines for Spending<\/h3>\n\n\n\n

\u25cf S&A fees are collected from students for the express purpose of funding co-curricular\/extra-curricular student services and programs.<\/p>\n\n\n\n

\u25cf Expenditures should clearly promote and conform to the University’s mission and goals.<\/p>\n\n\n\n

\u25cf An organization is to discuss all purchases with their designated expenditure or budget authority prior to purchasing items or services.<\/p>\n\n\n\n

\u25cf S&A fees are considered public monies of the state of Washington. Each purchase from an organization’s account must be allowable, authorized, recorded, and appropriately used.<\/p>\n\n\n\n

\u25cf Individual students may not unilaterally make purchases.<\/p>\n\n\n\n

\u25cf Individuals may not make purchases with personal money and seek reimbursement without prior approval.<\/p>\n\n\n\n

\u25cf All University paperwork must be completed and signed by the expenditure authority before purchases occur.<\/p>\n\n\n\n

\u25cf An organization must not commingle S&A fee monies with other types of funds.<\/p>\n\n\n\n

Impermissible Uses of S&A Fees<\/h3>\n\n\n\n

The following are examples of S&A fee expenditures that have been judged impermissible.<\/p>\n\n\n\n

\u25cf Free meals and\/or lodging for anyone without consideration and with a donative intent.<\/p>\n\n\n\n

\u25cf Gifts of appreciation or concern for anyone (farewell gifts, flowers for bereavement, etc.) unless in return for participation or as an award for which one has competed and won.<\/p>\n\n\n\n

\u25cf Tips or gratuities for services rendered by anyone unless authorized by OFM.<\/p>\n\n\n\n

\u25cf Meals, lodging, coffee hours, receptions, or teas for a guest entertainer, lecturer, etc., unless required by the contract made for their services.<\/p>\n\n\n\n

\u25cf Salaries of professional employees in teaching, administrative or clerical positions not directly related to co-curricular or extracurricular student programs\u2019 operations.<\/p>\n\n\n\n

\u25cf Complimentary tickets or admissions as a gift or for public relations purposes.<\/p>\n\n\n\n

\u25cf Recruitment event\/services or events\/services where the primary target audience is not current students.<\/p>\n\n\n\n

\u25cf Campaign contributions. Under no circumstances<\/strong> may public funds be used as a gift or campaign contribution to any elected official or officer or employee of a public agency. Nor may any public employee authorize the use of any facilities of a public agency (employees, stationary, postage, machines, etc.) to be used for the purpose of assisting a campaign for election or for the promotion or opposition to any ballot proposition<\/strong>. RCW 42.17.130; RCW 42.52.180 (state Ethics Act).V.<\/p>\n\n\n\n

Permissible Uses of S&A Fees<\/h3>\n\n\n\n

\u25cf Traditional and time-honored activities such as student government, clubs, student governmental or programming organizations\u2019 activities or events, health and wellness programs, retreats, conferences, musical, dramatic, artistic, debate, and forensic presentations of an extra-curricular nature, student publications and other mass media initiatives.<\/p>\n\n\n\n

\u25cf S&A fees may be used for the expenses associated with activities, including meals and lodging during group travel. These costs may be paid as a return for participation.<\/p>\n\n\n\n

\u25cf Trophies, certificates or engraved plaques, stoles, clothing, uniforms etc. Items may be purchased when they are personal in nature, are of nominal value, and are purchased for individuals as a result of participation, job\/position or volunteer function.<\/p>\n\n\n\n

\u25cf Support for student employees in student programs operations<\/p>\n\n\n\n

\u25cf S&A fees may be used to support permanent staff only to the extent that the employees are engaged in student activities and programs–as opposed to normal maintenance and operation functions of the college.<\/p>\n\n\n\n

\u25cf Premiums for liability and casualty insurance coverage for the college for actions taken by students\/staff serving in official capacities or participating in such activities and programs.<\/p>\n\n\n\n

\u25cf Meals for reception or award ceremony attendees who are part of the program.<\/p>\n\n\n\n

\u25cf Meals and refreshments (coffee, cookies, etc.) at approved student programs as incidental thereof. Examples include: graduation ceremonies, vocational certificate awards programs, scholarship convocations or receptions, student activity or club meetings, student awards, student work sessions, new student orientations, honor society initiations, scholarship donors receptions, etc.<\/p>\n\n\n\n

\u25cf Costs associated with child care centers for the children of students.<\/p>\n\n\n\n

\u25cf Dues for institutional memberships in officially recognized student leadership, governmental or programming organizations.<\/p>\n\n\n\n

\u25cf Special tutorial or co-curriculum programs provided it is not to sustain a critical operation of the University.<\/p>\n\n\n\n

\u25cf A legal aid program which provides services to individual students, provided that the program is not used to institute legal action against the college or university.<\/p>\n\n\n\n

\u25cf Furniture and equipment for informal or non-instructional student spaces as approved by the SAFC allocation process.<\/p>\n\n\n\n

\u25cf Partial subsidization of a student food bank operation, provided that the food bank benefits only students.<\/p>\n\n\n\n

Committee Membership<\/h3>\n\n\n\n

Current Eastern Washington University (EWU) students will hold the majority voting membership. The EWU SAFC will be comprised of 12 members: six (6) students-at-large and four (4) University members (all voting), and three (3) ex-officio members (non-voting).<\/p>\n\n\n\n

\u25cf Six (6) students-at-large will consist of:<\/p>\n\n\n\n