{"id":35530,"date":"2025-10-27T15:34:48","date_gmt":"2025-10-27T22:34:48","guid":{"rendered":"https:\/\/inside.ewu.edu\/records-management\/?page_id=35530"},"modified":"2025-10-27T16:08:16","modified_gmt":"2025-10-27T23:08:16","slug":"public-records-request-form","status":"publish","type":"page","link":"https:\/\/inside.ewu.edu\/records-management\/pr\/public-records\/public-records-request-form\/","title":{"rendered":"Public Records Request Form"},"content":{"rendered":"<div class=\"gb-container gb-container-d117f309\"><div class=\"gb-inside-container\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-3da123a4\">\n<div class=\"gb-grid-column gb-grid-column-c5c6ca4d\"><div class=\"gb-container gb-container-c5c6ca4d\"><div class=\"gb-inside-container\">\n\n<h1 class=\"gb-headline gb-headline-fc558012 gb-headline-text\">Public Records Request Form<\/h1>\n\n<\/div><\/div><\/div>\n<\/div>\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-50533dd3\">\n<script type=\"text\/javascript\">var gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of gform.initializeOnLoaded() is deprecated in the form editor context and will be removed in Gravity Forms 3.1.\"),o(),0))},initializeOnLoaded:function(o){gform.callIfLoaded(o)||(document.addEventListener(\"gform_main_scripts_loaded\",()=>{gform.scriptsLoaded=!0,gform.callIfLoaded(o)}),document.addEventListener(\"gform\/theme\/scripts_loaded\",()=>{gform.themeScriptsLoaded=!0,gform.callIfLoaded(o)}),window.addEventListener(\"DOMContentLoaded\",()=>{gform.domLoaded=!0,gform.callIfLoaded(o)}))},hooks:{action:{},filter:{}},addAction:function(o,r,e,t){gform.addHook(\"action\",o,r,e,t)},addFilter:function(o,r,e,t){gform.addHook(\"filter\",o,r,e,t)},doAction:function(o){gform.doHook(\"action\",o,arguments)},applyFilters:function(o){return gform.doHook(\"filter\",o,arguments)},removeAction:function(o,r){gform.removeHook(\"action\",o,r)},removeFilter:function(o,r,e){gform.removeHook(\"filter\",o,r,e)},addHook:function(o,r,e,t,n){null==gform.hooks[o][r]&&(gform.hooks[o][r]=[]);var d=gform.hooks[o][r];null==n&&(n=r+\"_\"+d.length),gform.hooks[o][r].push({tag:n,callable:e,priority:t=null==t?10:t})},doHook:function(r,o,e){var t;if(e=Array.prototype.slice.call(e,1),null!=gform.hooks[r][o]&&((o=gform.hooks[r][o]).sort(function(o,r){return o.priority-r.priority}),o.forEach(function(o){\"function\"!=typeof(t=o.callable)&&(t=window[t]),\"action\"==r?t.apply(null,e):e[0]=t.apply(null,e)})),\"filter\"==r)return e[0]},removeHook:function(o,r,t,n){var e;null!=gform.hooks[o][r]&&(e=(e=gform.hooks[o][r]).filter(function(o,r,e){return!!(null!=n&&n!=o.tag||null!=t&&t!=o.priority)}),gform.hooks[o][r]=e)}});<\/script>\n                <div class='gf_browser_gecko gform_wrapper gform_legacy_markup_wrapper gform-theme--no-framework' data-form-theme='legacy' data-form-index='0' id='gform_wrapper_12' style='display:none'>\n                        <div class='gform_heading'>\n                            <h3 class=\"gform_title\">Public Records Request Form<\/h3>\n                            <p class='gform_description'><\/p>\n                        <\/div><form method='post' enctype='multipart\/form-data'  id='gform_12'  action='\/records-management\/wp-json\/wp\/v2\/pages\/35530' data-formid='12' novalidate>\n                        <div class='gform-body gform_body'><ul id='gform_fields_12' class='gform_fields top_label form_sublabel_below description_below validation_below'><li id=\"field_12_1\" class=\"gfield gfield--type-text gfield_contains_required field_sublabel_below gfield--has-description field_description_above field_validation_below gfield_visibility_visible\"  data-js-reload=\"field_12_1\" ><label class='gfield_label gform-field-label' for='input_12_1'>Name of Requestor<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='gfield_description' id='gfield_description_12_1'>NOTE: You are not required to provide your name for a Public Records Request. If you do not wish to provide your name, please enter &#8220;Anonymous&#8221; in this field.<\/div><div class='ginput_container ginput_container_text'><input name='input_1' id='input_12_1' type='text' value='' class='medium'  aria-describedby=\"gfield_description_12_1\"   aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/li><li id=\"field_12_2\" class=\"gfield gfield--type-text field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  data-js-reload=\"field_12_2\" ><label class='gfield_label gform-field-label' for='input_12_2'>Representing (if applicable)<\/label><div class='ginput_container ginput_container_text'><input name='input_2' id='input_12_2' type='text' value='' class='medium'      aria-invalid=\"false\"   \/><\/div><\/li><li id=\"field_12_3\" class=\"gfield gfield--type-email field_sublabel_below gfield--has-description field_description_above field_validation_below gfield_visibility_visible\"  data-js-reload=\"field_12_3\" ><label class='gfield_label gform-field-label' for='input_12_3'>Email Address<\/label><div class='gfield_description' id='gfield_description_12_3'>NOTE: This information is being requested to facilitate communication.  If you are providing your mailing address below, you are not required to provide your email address.<\/div><div class='ginput_container ginput_container_email'>\n                            <input name='input_3' id='input_12_3' type='email' value='' class='medium'     aria-invalid=\"false\" aria-describedby=\"gfield_description_12_3\" \/>\n                        <\/div><\/li><li id=\"field_12_4\" class=\"gfield gfield--type-address field_sublabel_below gfield--has-description field_description_above field_validation_below gfield_visibility_visible\"  data-js-reload=\"field_12_4\" ><label class='gfield_label gform-field-label gfield_label_before_complex' >Address<\/label><div class='gfield_description' id='gfield_description_12_4'>NOTE: This information is being requested to facilitate communication.  If you are providing your email address above, you are not required to provide your mailing address.<\/div>    \n                    <div class='ginput_complex ginput_container has_street has_street2 has_city has_state has_zip ginput_container_address gform-grid-row' id='input_12_4' >\n                         <span class='ginput_full address_line_1 ginput_address_line_1 gform-grid-col' id='input_12_4_1_container' >\n                                        <input type='text' name='input_4.1' id='input_12_4_1' value=''    aria-required='false'    \/>\n                                        <label for='input_12_4_1' id='input_12_4_1_label' class='gform-field-label gform-field-label--type-sub '>Street Address<\/label>\n                                    <\/span><span class='ginput_full address_line_2 ginput_address_line_2 gform-grid-col' id='input_12_4_2_container' >\n                                        <input type='text' name='input_4.2' id='input_12_4_2' value=''     aria-required='false'   \/>\n                                        <label for='input_12_4_2' id='input_12_4_2_label' class='gform-field-label gform-field-label--type-sub '>Address Line 2<\/label>\n                                    <\/span><span class='ginput_left address_city ginput_address_city gform-grid-col' id='input_12_4_3_container' >\n                                    <input type='text' name='input_4.3' id='input_12_4_3' value=''    aria-required='false'    \/>\n                                    <label for='input_12_4_3' id='input_12_4_3_label' class='gform-field-label gform-field-label--type-sub '>City<\/label>\n                                 <\/span><span class='ginput_right address_state ginput_address_state gform-grid-col' id='input_12_4_4_container' >\n                                        <input type='text' name='input_4.4' id='input_12_4_4' value=''      aria-required='false'    \/>\n                                        <label for='input_12_4_4' id='input_12_4_4_label' class='gform-field-label gform-field-label--type-sub '>State \/ Province \/ Region<\/label>\n                                      <\/span><span class='ginput_left address_zip ginput_address_zip gform-grid-col' id='input_12_4_5_container' >\n                                    <input type='text' name='input_4.5' id='input_12_4_5' value=''    aria-required='false'    \/>\n                                    <label for='input_12_4_5' id='input_12_4_5_label' class='gform-field-label gform-field-label--type-sub '>ZIP \/ Postal Code<\/label>\n                                <\/span><input type='hidden' class='gform_hidden' name='input_4.6' id='input_12_4_6' value='' \/>\n                    <div class='gf_clear gf_clear_complex'><\/div>\n                <\/div><\/li><li id=\"field_12_5\" class=\"gfield gfield--type-textarea gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  data-js-reload=\"field_12_5\" ><label class='gfield_label gform-field-label' for='input_12_5'>Nature of Request<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_5' id='input_12_5' class='textarea medium'     aria-required=\"true\" aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><\/li><li id=\"field_12_12\" class=\"gfield gfield--type-fileupload field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  data-js-reload=\"field_12_12\" ><label class='gfield_label gform-field-label' for='input_12_12'>File<\/label><div class='ginput_container ginput_container_fileupload'><input type='hidden' name='MAX_FILE_SIZE' value='65536000' \/><input name='input_12' id='input_12_12' type='file' class='medium' aria-describedby=\"gfield_upload_rules_12_12\" onchange='javascript:gformValidateFileSize( this, 65536000 );'  \/><span class='gfield_description gform_fileupload_rules' id='gfield_upload_rules_12_12'>Max. file size: 63 MB.<\/span><div class='gfield_description validation_message gfield_validation_message validation_message--hidden-on-empty' id='live_validation_message_12_12'><\/div><\/div><\/li><li id=\"field_12_8\" class=\"gfield gfield--type-section gsection field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  data-js-reload=\"field_12_8\" ><h2 class=\"gsection_title\">Please be specific in defining the records you wish to inspect or have copied. If you do not know the specific name of the records you desire, indicate by a general written description of the type and content of information you wish to locate. Where possible, indicate limiting dates, topic, and person(s) referenced.<\/h2><\/li><li id=\"field_12_11\" class=\"gfield gfield--type-checkbox gfield--type-choice gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  data-js-reload=\"field_12_11\" ><label class='gfield_label gform-field-label gfield_label_before_complex' >Options<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_asterisk\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_checkbox'><ul class='gfield_checkbox' id='input_12_11'><li class='gchoice gchoice_12_11_1'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.1' type='checkbox'  value='Request for inspecting records only (no fee)'  id='choice_12_11_1'   aria-describedby=\"gfield_description_12_11\"\/>\n\t\t\t\t\t\t\t\t<label for='choice_12_11_1' id='label_12_11_1' class='gform-field-label gform-field-label--type-inline'>Request for inspecting records only (no fee)<\/label>\n\t\t\t\t\t\t\t<\/li><li class='gchoice gchoice_12_11_2'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.2' type='checkbox'  value='Request for paper copies ($0.15 per page)'  id='choice_12_11_2'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_12_11_2' id='label_12_11_2' class='gform-field-label gform-field-label--type-inline'>Request for paper copies ($0.15 per page)<\/label>\n\t\t\t\t\t\t\t<\/li><li class='gchoice gchoice_12_11_3'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.3' type='checkbox'  value='Request for electronic copy of scanned paper records ($0.10 per page)'  id='choice_12_11_3'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_12_11_3' id='label_12_11_3' class='gform-field-label gform-field-label--type-inline'>Request for electronic copy of scanned paper records ($0.10 per page)<\/label>\n\t\t\t\t\t\t\t<\/li><li class='gchoice gchoice_12_11_4'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.4' type='checkbox'  value='Files and attachments uploaded to e-mail or other means of electronic delivery ($.05 for each 4 electronic files or attachments)'  id='choice_12_11_4'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_12_11_4' id='label_12_11_4' class='gform-field-label gform-field-label--type-inline'>Files and attachments uploaded to e-mail or other means of electronic delivery ($.05 for each 4 electronic files or attachments)<\/label>\n\t\t\t\t\t\t\t<\/li><li class='gchoice gchoice_12_11_5'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_11.5' type='checkbox'  value='Transmitting records in an electronic format, such as e-mail or digital media storage device ($.10 per gigabyte)'  id='choice_12_11_5'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_12_11_5' id='label_12_11_5' class='gform-field-label gform-field-label--type-inline'>Transmitting records in an electronic format, such as e-mail or digital media storage device ($.10 per gigabyte)<\/label>\n\t\t\t\t\t\t\t<\/li><\/ul><\/div><div class='gfield_description' id='gfield_description_12_11'>Before beginning to make the copies, the public records officer may require a deposit of up to 10% of the estimated costs of copying all the records selected by the requestor. The public records officer may also require the payment of the remainder of the copying costs before providing all the records, or the payment of the costs of copying an installment before providing that installment. EWU will not charge sales tax when it makes copies of public records. \n\nActual Costs: Any digital storage media device, such as a CD, DVD, or thumb drive. Any container or envelope used to mail copies, and all postage and delivery charges.<\/div><\/li><li id=\"field_12_13\" class=\"gfield gfield--type-html gfield--width-full gfield_html gfield_html_formatted field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  data-js-reload=\"field_12_13\" ><h3 style=\"color:FireBrick; font-weight:normal\";><b>IMPORTANT!<\/b><\/br>Before you can submit this request, you must provide either an email address or a mailing address in order for us to respond. <\/br><\/li><li id=\"field_12_10\" class=\"gfield gfield--type-section gsection field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  data-js-reload=\"field_12_10\" ><h2 class=\"gsection_title\">By clicking Submit, I hereby certify that the information obtained as a result of this request for public records will not be used to compile a list for commercial 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