{"id":35527,"date":"2025-10-27T15:34:40","date_gmt":"2025-10-27T22:34:40","guid":{"rendered":"https:\/\/inside.ewu.edu\/records-management\/?page_id=35527"},"modified":"2025-10-30T11:16:05","modified_gmt":"2025-10-30T18:16:05","slug":"public-records","status":"publish","type":"page","link":"https:\/\/inside.ewu.edu\/records-management\/pr\/public-records\/","title":{"rendered":"Public Records"},"content":{"rendered":"<div class=\"gb-container gb-container-d117f309\"><div class=\"gb-inside-container\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-3da123a4\">\n<div class=\"gb-grid-column gb-grid-column-c5c6ca4d\"><div class=\"gb-container gb-container-c5c6ca4d\"><div class=\"gb-inside-container\">\n\n<h1 class=\"gb-headline gb-headline-fc558012 gb-headline-text\">Public Records<\/h1>\n\n<\/div><\/div><\/div>\n<\/div>\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-16d6d0ca\"><div class=\"gb-inside-container\">\n\n<p>Public records for a state institution include any record containing information relating to the conduct of university business which is prepared, owned, used or retained by the university. Only&nbsp;existing&nbsp;documents are releasable. The university is responsible for the order and condition of existing records.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-da7a37d0\"><div class=\"gb-inside-container\">\n\n<h2 class=\"wp-block-heading\">Request Procedures<\/h2>\n\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-723126fc\"><div class=\"gb-inside-container\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-801cf37f\">\n<div class=\"gb-grid-column gb-grid-column-b14947f9\"><div class=\"gb-container gb-container-b14947f9\">\n\n<ul class=\"wp-block-list\">\n<li>Information is requested via the Public Records Request Form.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Subpoenas and other official legal documents requesting public information are acceptable means as well.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Complete Public Records Request Forms or other acceptable requests are submitted to the EWU Public Records Officer at the contact address provided.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Public Records Officer processes the request to the appropriate office.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The appropriate office returns all information to the Public Records Officer.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Public Records Officer reviews documents for exemptions under RCW 42.56.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Documents not under any exemptions are prepared for release to the requester.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Requester makes check payable to the EWU and submits it to the Public Records Officer.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Documents are released to the requester.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Copies of released information are kept in the Central File of Public Records<\/li>\n<\/ul>\n\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-115a25c1\"><div class=\"gb-container gb-container-115a25c1\">\n\n<p class=\"has-medium-font-size\"><a href=\"https:\/\/inside.ewu.edu\/records-management\/public-records\/public-records-request-form\/\"><strong>Public Records Request Form<\/strong><\/a><\/p>\n\n\n\n<p>Information is requested via the Public Records Request Form<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"has-medium-font-size\"><a href=\"http:\/\/apps.leg.wa.gov\/rcw\/default.aspx?cite=42.56\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>RCW 42.56<\/strong><\/a><\/p>\n\n\n\n<p>The Public Records Officer reviews documents for exemptions under RCW 42.56.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"has-medium-font-size\"><a href=\"http:\/\/apps.leg.wa.gov\/wac\/default.aspx?cite=172-10\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Washington Administrative Code 172-10<\/strong><\/a><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"has-medium-font-size\"><a href=\"https:\/\/inside.ewu.edu\/rcp\/service-of-process-and-subpoenas\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Service of Process &amp; Subpoena<\/strong><\/a><\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-4e793319\"><div class=\"gb-inside-container\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-4bbb7827\">\n<div class=\"gb-grid-column gb-grid-column-fb7eac44\"><div class=\"gb-container gb-container-fb7eac44\">\n\n<h2 class=\"wp-block-heading\">Response Time<\/h2>\n\n\n\n<p>The university will acknowledge the request within five (5) business days. At that time the Public Records Officer will determine the time-frame for the release.<\/p>\n\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-1c1c22cb\"><div class=\"gb-container gb-container-1c1c22cb\">\n\n<h2 class=\"wp-block-heading\">Students Right to Privacy<\/h2>\n\n\n\n<p>Students&#8217; Right to Privacy is protected under the Family Educational Rights and Privacy Act (FERPA).<\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-c53c6181\"><div class=\"gb-inside-container\">\n\n<h2 class=\"wp-block-heading\">Fee Schedule<\/h2>\n\n\n<div class=\"gb-container gb-container-b8ea20bb gb-accordion\">\n<div class=\"gb-container gb-container-fc47554a gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-ee2ed113 gb-accordion__toggle\" id=\"gb-accordion-toggle-ee2ed113\"><span class=\"gb-button-text\">Inspections<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-691e05dd\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-691e05dd\">\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td>No fee <br><\/td><td>Inspection by requestor at EWU Cheney Campus<\/td><\/tr><tr><td>No fee<\/td><td> Requester accessing or downloading records EWU posts on its website<\/td><\/tr><\/tbody><\/table><\/figure>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-25d6b18c gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-58451a4d gb-accordion__toggle\" id=\"gb-accordion-toggle-58451a4d\"><span class=\"gb-button-text\">Other Costs<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-d65aea4f\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-d65aea4f\">\n\n<table border=\"0\" width=\"872\" cellspacing=\"0\" cellpadding=\"0\"><colgroup> <col width=\"304\" \/> <col width=\"568\" \/><\/colgroup>\n<tbody>\n<tr>\n<td class=\"xl65\" width=\"304\" height=\"88\">15 cents\/page<\/td>\n<td class=\"xl67\" width=\"568\">Photocopies of paper records or printed (paper) copies of electronic records (applies if requester asks for paper copies)<\/td>\n<\/tr>\n<tr>\n<td class=\"xl65\" height=\"88\">10 cents\/page<\/td>\n<td class=\"xl67\" width=\"568\">Electronic copy of scanned paper records (applies if paper copies must be scanned in order to produce in electronic format)<\/td>\n<\/tr>\n<tr>\n<td class=\"xl66\" width=\"304\" height=\"147\">5 cents for each 4 electronic files or attachments<\/td>\n<td class=\"xl67\" width=\"568\">Files and attachments uploaded to e-mail or other means of electronic delivery (applies if records are already stored electronically and requestor asks for such records to be provided via e-mail or a digital media storage device, such as a CD or thumb drive)<\/td>\n<\/tr>\n<tr>\n<td class=\"xl65\" height=\"59\">10 cents per gigabyte<\/td>\n<td class=\"xl67\" width=\"568\">Cost for transmitting records in an electronic format, such as e-mail or a digital media storage device)<\/td>\n<\/tr>\n<tr>\n<td class=\"xl65\" height=\"59\">$25 per hour<\/td>\n<td class=\"xl67\" width=\"568\">Charge is for each hour spent redacting Body Camera Footage<\/td>\n<\/tr>\n<tr>\n<td class=\"xl65\" height=\"59\">Actual cost<\/td>\n<td class=\"xl67\" width=\"568\">Cost of a digital storage media device, such as a CD, DVD, or thumb drive<\/td>\n<\/tr>\n<tr>\n<td class=\"xl65\" height=\"29\">Actual cost<\/td>\n<td class=\"xl67\" width=\"568\">Any container or envelope used to mail copies<\/td>\n<\/tr>\n<tr>\n<td class=\"xl65\" height=\"29\">Actual cost<\/td>\n<td class=\"xl67\" width=\"568\">Postage or delivery charges<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-cb5d8761 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-bc05ad80 gb-accordion__toggle\" id=\"gb-accordion-toggle-bc05ad80\"><span class=\"gb-button-text\">Deposits<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-5a34e8a0\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-5a34e8a0\">\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p>10 percent of estimated cost to fulfill request<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p>When the estimated copying cost for fulfilling an entire request or an installment, or when providing a customized service, exceeds $25, EWU may require a 10% deposit. RCW 42.56.120(4); WAC 172-10-080.<\/p>\n<\/div>\n<\/div>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-a4fdc412\"><div class=\"gb-inside-container\">\n\n<p>We do not charge copy fees less than $2.00. Some requests may require a 10 percent deposit, per&nbsp;<a href=\"http:\/\/apps.leg.wa.gov\/rcw\/default.aspx?cite=42.56.120\" target=\"_blank\" rel=\"noreferrer noopener\">RCW 42.56.120<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-1 wp-block-group-is-layout-flex\">\n<p>*Charges may be combined to the extent more than one type of charge applies to copies responsive to a particular request.<\/p>\n\n\n\n<p>Requesters will be charged for production of records over the $2.00 fee waiver<em>.&nbsp;<\/em><\/p>\n\n\n\n<p>For records released in installments, requesters will be charged per installment over the initial $2.00 fee waiver.<\/p>\n<\/div>\n\n\n\n<p>**Requestors may ask for an estimate of the cost before asking for records to be produced.<\/p>\n\n\n\n<p>Additional information about the procedure and costs for requesting public records are available at&nbsp;<a href=\"https:\/\/inside.ewu.edu\/policies\/knowledge-base\/wac-172-10-public-records-requests\/\">https:\/\/inside.ewu.edu\/policies\/knowledge-base\/wac-172-10-public-records-requests\/<\/a><\/p>\n\n\n\n<p class=\"has-text-align-center\">Payment may be made by cash, check, or money order to Eastern Washington University.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-5081839b\"><div class=\"gb-inside-container\">\n\n<h2 class=\"wp-block-heading\">Some Exemptions listed in State Law RCW 42.56<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Some records are exempt from the public disclosure law. Following are some examples:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Personal Information, i.e., residential address or telephone number of any individual associated with the university who requests that the information be restricted. If an individual has released their personal information to the EWU Telephone Directory, they have given permission to have it released as public information.<\/li>\n\n\n\n<li>Social Security Numbers.<\/li>\n\n\n\n<li>Student Identification Numbers.<\/li>\n\n\n\n<li>Mailing lists of employees, volunteers and students to be used for commercial purposes.<\/li>\n\n\n\n<li>Health records.<\/li>\n\n\n\n<li>ADA disability records.<\/li>\n\n\n\n<li>All applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant.<\/li>\n\n\n\n<li>Test questions, scoring keys and other examination data used to administer any examination are exempt from disclosure.<br>Personal information regarding university students including examination results, grades, class schedules, and curricular material is protected information under the FERPA, Students Rights to Privacy Act.<\/li>\n\n\n\n<li>Data or maps which identify locations of archaeological sites may be exempt from public disclosure.<\/li>\n\n\n\n<li>Internal drafts, notes, and recommendations where opinions are expressed or policies are formulated or recommended may be exempt from disclosure until a decision has been made. When a decision has been made, they are public documents.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-7a551ca1\"><div class=\"gb-inside-container\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-6ddd940f\">\n<div class=\"gb-grid-column gb-grid-column-74d80ffd\"><div class=\"gb-container gb-container-74d80ffd\">\n\n<h3 class=\"wp-block-heading\"><strong>Public Records Manager<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-2 wp-block-group-is-layout-flex\">\n<p>218 Tawanka Hall<\/p>\n\n\n\n<p>Cheney, WA 99004-2453<\/p>\n\n\n\n<p>509.359.6612<br><a href=\"mailto:prr@ewu.edu\"><strong>prr@ewu.edu<\/strong><\/a><\/p>\n<\/div>\n\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-4f1afa85\"><div class=\"gb-container gb-container-4f1afa85\">\n\n<iframe src=\"https:\/\/www.google.com\/maps\/embed?pb=!1m14!1m8!1m3!1d5391.868830650931!2d-117.581665!3d47.491191!3m2!1i1024!2i768!4f13.1!3m3!1m2!1s0x549e38a1e02d3115%3A0xdc3320a4aa09841c!2sTawanka%20Commons!5e0!3m2!1sen!2sus!4v1707511715900!5m2!1sen!2sus\" width=\"400\" height=\"300\" style=\"border:0;\" allowfullscreen=\"\" loading=\"lazy\" referrerpolicy=\"no-referrer-when-downgrade\"><\/iframe>\n\n<\/div><\/div>\n<\/div>\n<\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>Public records for a state institution include any record containing information relating to the conduct of university business which is prepared, owned, used or retained by the university. Only&nbsp;existing&nbsp;documents are releasable. The university is responsible for the order and condition of existing records. Request Procedures Fee Schedule No fee Inspection by requestor at EWU Cheney &#8230; <a title=\"Public Records\" class=\"read-more\" href=\"https:\/\/inside.ewu.edu\/records-management\/pr\/public-records\/\" aria-label=\"Read more about Public Records\">Read more<\/a><\/p>\n","protected":false},"author":49960,"featured_media":0,"parent":35523,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"wpo365_audiences":[],"wpo365_private":false,"footnotes":""},"class_list":["post-35527","page","type-page","status-publish"],"_links":{"self":[{"href":"https:\/\/inside.ewu.edu\/records-management\/wp-json\/wp\/v2\/pages\/35527"}],"collection":[{"href":"https:\/\/inside.ewu.edu\/records-management\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/inside.ewu.edu\/records-management\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/records-management\/wp-json\/wp\/v2\/users\/49960"}],"replies":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/records-management\/wp-json\/wp\/v2\/comments?post=35527"}],"version-history":[{"count":4,"href":"https:\/\/inside.ewu.edu\/records-management\/wp-json\/wp\/v2\/pages\/35527\/revisions"}],"predecessor-version":[{"id":35544,"href":"https:\/\/inside.ewu.edu\/records-management\/wp-json\/wp\/v2\/pages\/35527\/revisions\/35544"}],"up":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/records-management\/wp-json\/wp\/v2\/pages\/35523"}],"wp:attachment":[{"href":"https:\/\/inside.ewu.edu\/records-management\/wp-json\/wp\/v2\/media?parent=35527"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}