{"id":1762,"date":"2015-12-30T19:34:47","date_gmt":"2015-12-31T03:34:47","guid":{"rendered":"https:\/\/inside.ewu.edu\/procurement\/?page_id=1762"},"modified":"2024-10-10T08:38:38","modified_gmt":"2024-10-10T15:38:38","slug":"rules","status":"publish","type":"page","link":"https:\/\/inside.ewu.edu\/procurement\/rules\/","title":{"rendered":"Purchasing Rules"},"content":{"rendered":"\n<p>Placeholder for WA state regulations and EWU policies on procurement.<\/p>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Rule #1 &#8211; $10K Limit <\/strong><\/p>\n\n\n\n<p>If total compensation for a contract\/agreement exceeds $9,999, pre-authorization from the Procurement &amp; Contracts office is required. Contracts over $9,999 are subject to competitive-solicitation requirements required by RCW 39.26.<\/p>\n\n\n\n<p>Total Compensation includes fees for services, and all travel, lodging and per diem expenses, whether or not the expenses are reimbursed to the Contractor or paid directly by EWU.<\/p>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Rule #2 &#8211; Who Can Sign Contracts  <\/strong><\/p>\n\n\n\n<p>Only EWU employees with specific delegated authority to sign contracts are permitted to sign a contract for EWU.  No university employee is permitted to sign a contract or make a purchase on behalf of the university unless authorized to do so under the terms of EWU Policy 204-07 or in a written delegation of authority.  A current list of positions who have delegated authority to contract and purchase on behalf of the university is contained in Appendix A of <a href=\"https:\/\/inside.ewu.edu\/policies\/knowledge-base\/ewu-204-07-shipping-and-receiving\/\" data-type=\"URL\" data-id=\"https:\/\/inside.ewu.edu\/policies\/knowledge-base\/ewu-204-07-shipping-and-receiving\/\" target=\"_blank\" rel=\"noreferrer noopener\">EWU Policy 204-07<\/a>.<\/p>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Rule #3 &#8211; Certificates of Insurance<\/strong><\/p>\n\n\n\n<p>A Certificate of Insurance is issued when:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When evidence of coverage is required by the owner, vendor, or lessor of land, facility or equipment being leased, rented or used by EWU for its operation.<\/li>\n\n\n\n<li>When evidence of coverage is required by another party for whom EWU employees are performing services as part of an agreement.<\/li>\n\n\n\n<li>When evidence of coverage is needed for general or vehicle liability coverage by the WA State self-insurance liability program.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Rule #4 &#8211; Paying vendor on day of performance  <\/strong><\/p>\n\n\n\n<p>What if the contractor wants to be paid on the day of performance?<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Clearly mark in red ink&nbsp;on the invoice \u201cPlease have check ready for pick up on the day of performance, MM\/DD\/YYYY\u201d.<\/li>\n\n\n\n<li>Submit the completed Contractor Invoice to A\/P at least ten (10) business days prior to the day of performance.<\/li>\n<\/ul>\n\n\n\n<p>Note: Advance signature on invoice indicates that signer accepts responsibility in ensuring contractor completes the service before payment is relinquished.<\/p>\n\n\n\n<p class=\"has-medium-font-size\"><strong>Links<\/strong><\/p>\n\n\n\n<p class=\"has-medium-font-size\"><strong><a href=\"https:\/\/des.wa.gov\/\" target=\"_blank\" rel=\"noreferrer noopener\">Washington State Department of Enterprise Services<\/a>  <\/strong><\/p>\n\n\n\n<p class=\"has-medium-font-size\"><a href=\"https:\/\/inside.ewu.edu\/procurement\/federal-procurement\/\" data-type=\"page\" data-id=\"55\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Federal Procurement<\/strong><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Placeholder for WA state regulations and EWU policies on procurement. Rule #1 &#8211; $10K Limit If total compensation for a contract\/agreement exceeds $9,999, pre-authorization from the Procurement &amp; Contracts office is required. Contracts over $9,999 are subject to competitive-solicitation requirements required by RCW 39.26. Total Compensation includes fees for services, and all travel, lodging and &#8230; <a title=\"Purchasing Rules\" class=\"read-more\" href=\"https:\/\/inside.ewu.edu\/procurement\/rules\/\" aria-label=\"Read more about Purchasing Rules\">Read more<\/a><\/p>\n","protected":false},"author":5879,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"wpo365_audiences":[],"wpo365_private":false,"footnotes":""},"class_list":["post-1762","page","type-page","status-publish"],"_links":{"self":[{"href":"https:\/\/inside.ewu.edu\/procurement\/wp-json\/wp\/v2\/pages\/1762"}],"collection":[{"href":"https:\/\/inside.ewu.edu\/procurement\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/inside.ewu.edu\/procurement\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/procurement\/wp-json\/wp\/v2\/users\/5879"}],"replies":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/procurement\/wp-json\/wp\/v2\/comments?post=1762"}],"version-history":[{"count":8,"href":"https:\/\/inside.ewu.edu\/procurement\/wp-json\/wp\/v2\/pages\/1762\/revisions"}],"predecessor-version":[{"id":35794,"href":"https:\/\/inside.ewu.edu\/procurement\/wp-json\/wp\/v2\/pages\/1762\/revisions\/35794"}],"wp:attachment":[{"href":"https:\/\/inside.ewu.edu\/procurement\/wp-json\/wp\/v2\/media?parent=1762"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}