EWU logo

    • Apply
    • Academics
    • Athletics
    • Calendar
    • Community
    • About
    • InsideEWU
    • Canvas
  • Skip to primary navigation
  • Skip to main content

Procurement & Contracts

Committed to serving the Eastern Washington University community

  • Home
  • Contact Us
  • Card Programs
    • Fuel Card
    • Pcard
      • Pcard Info
      • New Pcardholder Training
  • Contracts
    • Service Agreements (formerly MOAs)
  • Supplier Info
    • State Laws & Resources
    • Federal Procurement
    • Solicitation Information
    • Mailing Address
    • Sole Source Contract Announcements
    • Standard Terms & Conditions
    • Vendor Parking
    • Veteran and OMWBE Businesses
  • Forms
  • Training
    • Banner Finance Training
    • New Pcardholder Training
  • Shopping Guide
    • Advertising
    • Airfare
    • Alcohol
    • Apparel and Screen Print
    • Copiers
    • Furniture
    • Grainger
    • Hotels
    • Off-campus Facility Use
    • Office Depot
    • Printing
    • Purchase of Used Equipment
  • Notifications

Contracts

6967700864_2da87eb0c9_o

Contacts

  • Lindsay McKay – Contracts Specialist II – 509.359.6055
    • Services Contracts
    • RFP
  • Michael Pflieger– Contracts Specialist II – 509.359.6804
    • Service Agreements
    • RFP’s
    • Running Start
  • Doug Vandenboom– Director of Procurement and Contracts – 509.359.6604
    • Affiliation Agreements

Frequently Asked Questions

  • Who can sign a contract?

    • All contracts with a signature line should be reviewed and signed off on by a Contract Specialist.
  • Certificate of Insurance (COI)

    A Certificate of Insurance is issued when:

    • When evidence of coverage is required by the owner, vendor, or lessor of land, facility or equipment being leased, rented or used by EWU for its operation.
    • When evidence of coverage is required by another party for whom EWU employees are performing services as part of an agreement.
    • When evidence of coverage is needed for general or vehicle liability coverage by the WA State self-insurance liability program.
  • What if my contract/agreement exceeds $9,999?

    • If total compensation for your contract/agreement exceeds $9,999, pre-authorization from the Procurement & Contracts office is required. Contracts over $9,999 are subject to competitive-solicitation requirements required by RCW 39.26.
      • Total Compensation includes fees for services, and all travel, lodging and per diem expenses, whether or not the expenses are reimbursed to the Contractor or paid directly by EWU.
  • What if the contractor wants to be paid on the day of performance?

    • Clearly mark in red ink on the invoice “Please have check ready for pick up on the day of performance, MM/DD/YYYY”.
    • Submit the completed Contractor Invoice to A/P at least ten (10) business days prior to the day of performance.
      • Note: Advance signature on invoice indicates that signer accepts responsibility in ensuring contractor completes the service before payment is relinquished

Common Contracts

  • Memorandum of Agreement

    • Used to obtain specialized or unique service/expertise by individuals or contractors for needs which the university is not properly staffed or qualified to perform.
    • Performance of services by the contractor are typically limited to a maximum of one fiscal year in duration.
  • Student Affiliation Agreement

    • Used to establish a business relationship with organizations outside EWU to allow students to complete required field-education components of their program or degree.
  • Information Technology (IT) Contract

    • For procurement of products and/or services specific to EWU’s Office of Information Technology.
  • Services Contract

    • Used to establish a business relationship or arrangement for complex needs of EWU including, but not limited to:
      • Competitively-solicited services or installed procurements
      • Multi-year service agreements
      • Licensing or usage agreements
      • International service agreements

Contract Forms

  • Visit our Forms page to download available contract templates & supporting documentation.

Eastern Washington University
509.359.6200 • Contact Information
EWU expands opportunities for personal transformation through excellence in learning.
  • About EWU
  • Accessibility
  • Campus Map
  • Visit EWU
  • Diversity
  • InsideEWU
  • EWU Libraries
  • Jobs
  • Campus Locations
  • Canvas
  • Leadership
  • EWU Foundation
  • Privacy Policy
  • Rules Docket

© 2021 Eastern Washington University