Contacts

• Lindsay McKay – Contracts Specialist II – 509.359.6055
  • Services Contracts
  • RFP

• Michael Pflieger– Contracts Specialist II – 509.359.6804
  • Service Agreements
  • RFP’s
  • Running Start
• Doug Vandenboom– Director of Procurement and Contracts – 509.359.6604
  • Affiliation Agreements

Frequently Asked Questions

• Who can sign a contract?

  • All contracts with a signature line should be reviewed and signed off on by a Contract Specialist.

• Certificate of Insurance (COI)

  A Certificate of Insurance is issued when:

  • When evidence of coverage is required by the owner, vendor, or lessor of land, facility or equipment being leased, rented or used by EWU for its operation.
  • When evidence of coverage is required by another party for whom EWU employees are performing services as part of an agreement.
  • When evidence of coverage is needed for general or vehicle liability coverage by the WA State self-insurance liability program.

• What if my contract/agreement exceeds $9,999?
  

  • If total compensation for your contract/agreement exceeds $9,999, pre-authorization from the Procurement & Contracts office is required. Contracts over $9,999 are subject to competitive-solicitation requirements required by RCW 39.26.
    • Total Compensation includes fees for services, and all travel, lodging and per diem expenses, whether or not the expenses are reimbursed to the Contractor or paid directly by EWU.

• What if the contractor wants to be paid on the day of performance?
  

  • Clearly mark in red ink on the invoice “Please have check ready for pick up on the day of performance, MM/DD/YYYY”.
  • Submit the completed Contractor Invoice to A/P at least ten (10) business days prior to the day of performance.
    • Note: Advance signature on invoice indicates that signer accepts responsibility in ensuring contractor completes the service before payment is relinquished

Common Contracts

• Memorandum of Agreement

  • Used to obtain specialized or unique service/expertise by individuals or contractors for needs which the university is not properly staffed or qualified to perform.
  • Performance of services by the contractor are typically limited to a maximum of one fiscal year in duration.

• Student Affiliation Agreement

  • Used to establish a business relationship with organizations outside EWU to allow students to complete required field-education components of their program or degree.

• Information Technology (IT) Contract

  • For procurement of products and/or services specific to EWU’s Office of Information Technology.

• Services Contract

  • Used to establish a business relationship or arrangement for complex needs of EWU including, but not limited to:
    • Competitively-solicited services or installed procurements
    • Multi-year service agreements
    • Licensing or usage agreements
    • International service agreements

Contract Forms

• Visit our Forms page to download available contract templates & supporting documentation.