Contacts
- Lindsay McKay – Contracts Specialist II – 509.359.6055
- Services Contracts
- RFP
- Michael Pflieger– Contracts Specialist II – 509.359.6804
- Service Agreements
- RFP’s
- Running Start
- Doug Vandenboom– Director of Procurement and Contracts – 509.359.6604
- Affiliation Agreements
Frequently Asked Questions
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Who can sign a contract?
- All contracts with a signature line should be reviewed and signed off on by a Contract Specialist.
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Certificate of Insurance (COI)
A Certificate of Insurance is issued when:
- When evidence of coverage is required by the owner, vendor, or lessor of land, facility or equipment being leased, rented or used by EWU for its operation.
- When evidence of coverage is required by another party for whom EWU employees are performing services as part of an agreement.
- When evidence of coverage is needed for general or vehicle liability coverage by the WA State self-insurance liability program.
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What if my contract/agreement exceeds $9,999?
- If total compensation for your contract/agreement exceeds $9,999, pre-authorization from the Procurement & Contracts office is required. Contracts over $9,999 are subject to competitive-solicitation requirements required by RCW 39.26.
- Total Compensation includes fees for services, and all travel, lodging and per diem expenses, whether or not the expenses are reimbursed to the Contractor or paid directly by EWU.
- If total compensation for your contract/agreement exceeds $9,999, pre-authorization from the Procurement & Contracts office is required. Contracts over $9,999 are subject to competitive-solicitation requirements required by RCW 39.26.
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What if the contractor wants to be paid on the day of performance?
- Clearly mark in red ink on the invoice “Please have check ready for pick up on the day of performance, MM/DD/YYYY”.
- Submit the completed Contractor Invoice to A/P at least ten (10) business days prior to the day of performance.
- Note: Advance signature on invoice indicates that signer accepts responsibility in ensuring contractor completes the service before payment is relinquished
Common Contracts
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Memorandum of Agreement
- Used to obtain specialized or unique service/expertise by individuals or contractors for needs which the university is not properly staffed or qualified to perform.
- Performance of services by the contractor are typically limited to a maximum of one fiscal year in duration.
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Student Affiliation Agreement
- Used to establish a business relationship with organizations outside EWU to allow students to complete required field-education components of their program or degree.
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Information Technology (IT) Contract
- For procurement of products and/or services specific to EWU’s Office of Information Technology.
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Services Contract
- Used to establish a business relationship or arrangement for complex needs of EWU including, but not limited to:
- Competitively-solicited services or installed procurements
- Multi-year service agreements
- Licensing or usage agreements
- International service agreements
- Used to establish a business relationship or arrangement for complex needs of EWU including, but not limited to:
Contract Forms
- Visit our Forms page to download available contract templates & supporting documentation.