All sponsored projects have reporting requirements. The PI is responsible for all programmatic reporting, as well as prior approvals and level of effort, if applicable.
The PI is responsible for notifying the Post-Award point of contact as early as possible of any changes requiring prior approval by the funding agency. Common topics are below, but this list is not exhaustive:
- Change in PI or Key Personnel
- Changes in objectives or scope
- Requests for budget modifications or no-cost extension
Significant rebudgeting needs to be in partnership with the Post-Award point of contact, regardless of funder requirements.
The PI is responsible for preparing all programmatic (non-financial) reports as requested by the funding agency, submitting them on-time, and routing a copy to the Post-Award point of contact.
If the funder requests any financial or institutional information, the PI must coordinate with the Post-Award point of contact prior to report submission. Allow at least two weeks.
If the award is payable based on completion of deliverables, the PI is responsible for notifying the Post-Award point of contact in writing as deliverables are completed.
Your Post-Award point of contact submits any financial reports to the funding agency.
All employees paid from or contributing compensated or uncompensated time to federal agreements are subject to effort reporting.
Level of effort is based on the total salary for the month and will always equal 100%. It may represent more than one work activity (e.g. research, instruction, service) and more than one source of funding.
The OGRD prepares a monthly Personnel Activity Report (PAR) to be delivered via workflow email to each employee. The employee reviews the report within the online system to certify the effort or request revisions.
The OGRD works with the EWU Controller to participate in audits and financial reviews. EWU is audited annually by the State of Washington. All grants and contracts are subject to audit.
