- Records Storage
- File Retrieval from Campus Records Storage
- Record Storage Supplies
- Step-by-Step Guidance
- In-Office Assistance
- Online Training (Under Construction)
- In-Person Training (you can schedule a customized session for your office or unit)
- Annual Workshop
- Here to answer any questions you may have about records
We encourage getting rid of drafts whenever possible!
But whether they can be tossed depends on the business requirements. There is no all-inclusive “blanket” retention for drafts as a whole.
Here is some guidance:
|Keep Drafts If:||Toss Drafts If:|
|1. It’s the best evidence of a particular business transaction (i.e., it documents decisions, negotiations, or policy-change decisions).
2. It supports your final work in a way that you may need to later defend or explain.
3. It was used for consultation outside EWU, and published or released for public comment.
4. There’s a requirement to document that a peer review was done.
5. There’s a litigation hold on the subject/file (can be tossed once hold is lifted).
6. There’s an open Public Disclosure Request on the subject/file (can be tossed once request is closed).
7. It’s a working draft that you may want to reference or use again for other projects.
|< None of those things apply.
Be sure to get rid of all electronic versions too:
Note: If a draft exists when a Public Records Request for that topic is received, it must be provided. All the more reason to get rid of those unneeded drafts!
More coming soon!