{"id":36179,"date":"2024-05-16T16:09:58","date_gmt":"2024-05-16T23:09:58","guid":{"rendered":"https:\/\/inside.ewu.edu\/financialservices\/?page_id=36179"},"modified":"2026-04-07T15:04:54","modified_gmt":"2026-04-07T22:04:54","slug":"faq","status":"publish","type":"page","link":"https:\/\/inside.ewu.edu\/financialservices\/office-of-controller\/payroll\/faq\/","title":{"rendered":"FAQ"},"content":{"rendered":"<div class=\"gb-container gb-container-d117f309\"><div class=\"gb-inside-container\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-3da123a4\">\n<div class=\"gb-grid-column gb-grid-column-c5c6ca4d\"><div class=\"gb-container gb-container-c5c6ca4d\"><div class=\"gb-inside-container\">\n\n<h1 class=\"wp-block-heading\">Frequently Asked Questions<\/h1>\n\n\n\n<p class=\"has-medium-font-size\">Office of Controller &#8211; Payroll<\/p>\n\n<\/div><\/div><\/div>\n<\/div>\n<\/div><\/div>\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">     <strong> Annual Forms<\/strong><\/h2>\n\n\n<div class=\"gb-container gb-container-a12ac1aa\">\n<div class=\"gb-container gb-container-b8ea20bb gb-accordion\">\n<div class=\"gb-container gb-container-fc47554a gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-ee2ed113 gb-accordion__toggle\" id=\"gb-accordion-toggle-ee2ed113\"><span class=\"gb-button-text\">How do I view and print my electronic Form W-2?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-691e05dd\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-691e05dd\">\n\n<p>Your Form W-2 Wage and Tax Statement and additional detail about the form can be found online, via EagleNET Experience.&nbsp; (See Payroll Tutorial for a detailed guide on how to access and print your electronic Form W-2.&nbsp;&nbsp;<a href=\"https:\/\/inside.ewu.edu\/financialservices\/office-of-controller\/payroll\/forms\/#pytutorials\">Payroll Tutorials<\/a>)<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-25d6b18c gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-58451a4d gb-accordion__toggle\" id=\"gb-accordion-toggle-58451a4d\"><span class=\"gb-button-text\">What is IRS Form 1095-B or 1095-C and why did I get one for the current tax year?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-d65aea4f\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-d65aea4f\">\n\n<p><strong>Affordable Care Act: IRS Form 1095-C<\/strong><\/p>\n\n\n\n<p>Beginning in tax year 2015 the Affordable Care Act (ACA) requires large employers like Eastern Washington University to report to the Internal Revenue Service (IRS) whether they offer their full-time employees and their employees&#8217; qualified dependents the opportunity to enroll in minimum essential coverage under an eligible employer-sponsored plan. This information will be reported to the IRS using Form 1095-C.<\/p>\n\n\n\n<p><strong>What is IRS Form 1095-C?<\/strong><\/p>\n\n\n\n<p>Form 1095-C is a tax document recipients&nbsp;use&nbsp;when preparing their&nbsp;federal tax return to report qualifying medical coverage (known as minimum essential coverage). The ACA requires that most individuals either have minimum essential coverage or pay a fee. Form 1095-C reports, in monthly detail, any offers of health care coverage and other related information.<\/p>\n\n\n\n<p>The employer must provide Form 1095-C to each person who has been a full-time employee for any month of the calendar year. In addition to other qualifying criteria under the ACA, a full-time employee is generally defined as those who work 30 or more hours per week. In addition to filing the forms with IRS, the employer must also provide a copy of Form 1095-C to the employee.<\/p>\n\n\n\n<p><strong>When will IRS Form 1095-C be available?<\/strong><\/p>\n\n\n\n<p>The due date for mailing IRS Form 1095-C to employees&nbsp;is typically January 31 of the following year.&nbsp;Although you should receive Form 1095-C&nbsp;with plenty of time to file, it is not requiredfor filing your&nbsp;tax return. According to the IRS,&nbsp; you can use other information, such as an insurance card or W-2, to verify healthcare coverage when filing your tax return.<\/p>\n\n\n\n<p>The Health Care Authority (HCA), on behalf of Eastern&nbsp;Washington University, will mail Form 1095-C to employees who are enrolled in Uniform Medical Plan. HCA, on behalf of Eastern Washington University, will also mail Form 1095-C to employees determined &#8220;full-time&#8221; under ACA regulations.<\/p>\n\n\n\n<p>Employees enrolled in Group Health or Kaiser Permanente will receive Form 1095-B directly from the plan as well as Form 1095-C from HCA (mailed on behalf of Eastern Washington University).<\/p>\n\n\n\n<p><strong>Where to Get More Information<\/strong><\/p>\n\n\n\n<p>While we are able to provide general information regarding the Affordable Care Act, we cannot provide tax advice. These questions should be addressed by contacting the Internal Revenue Service or your tax advisor. Information provided is intended for informational purposes only and does not constitute legal, tax, financial or regulatory advice.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-48e56685 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-f340e397 gb-accordion__toggle\" id=\"gb-accordion-toggle-f340e397\"><span class=\"gb-button-text\">How do I electronically turn in secured documents?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-f6a7d120\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-f6a7d120\">\n\n<p>How do I electronically turn in secured documents?<\/p>\n\n\n\n<p>Please contact the Payroll office via email at Payroll@ewu.edu or call 509-359-2325 to receive a file drop link.<\/p>\n\n\n\n<p><\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-07726075 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-ca5326b0 gb-accordion__toggle\" id=\"gb-accordion-toggle-ca5326b0\"><span class=\"gb-button-text\">When are federal income tax forms (W-2s) mailed?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-df275c30\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-df275c30\">\n\n<p>They are postmarked or made available online, via EagleNET Experience by January 31 of the following year.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-7a7efed4 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-e5ac459a gb-accordion__toggle\" id=\"gb-accordion-toggle-e5ac459a\"><span class=\"gb-button-text\">How are federal income tax forms (W-2s) furnished to employees?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-005c3ae7\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-005c3ae7\">\n\n<p>Employees have two options for receiving form W-2.<\/p>\n\n\n\n<p>Option 1: Consent to receive the annual form W-2 electronically. This consent can be done on EagleNET Experience under Employee Tax Forms. The consent is valid for all subsequent tax years unless revoked by you.<\/p>\n\n\n\n<p>Option 2: Not consenting or revoking consent to the electronic form will result in a paper form being mailed to your permanent address on record. Updates to addresses are done on EagleNET Experience under Personal Information.<\/p>\n\n\n\n<p>(See <mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-ewu-red-color\"><a href=\"https:\/\/inside.ewu.edu\/financialservices\/office-of-controller\/payroll\/forms\/#pytutorials\">Payroll Tutorial<\/a><\/mark> for a detailed guide on how to update or make changes to your electronic consent)<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-c11fa565 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-eb303e39 gb-accordion__toggle\" id=\"gb-accordion-toggle-eb303e39\"><span class=\"gb-button-text\">What wages are reported on the annual Form W-2?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-b4b17078\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-b4b17078\">\n\n<p>Form W-2 reporting follows a strict cash-basis rule, meaning that wages are reported in the year they are actually paid, not when they are earned. Any paycheck dated within the calendar year must be included on that year\u2019s W\u20112, even if the work was performed earlier. Any earnings that are accrued but not yet paid by year end, will be reported on the following year\u2019s W-2 when those wages are paid.&nbsp; Additional information can be found on the <a href=\"https:\/\/nam02.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.irs.gov%2Fforms-pubs%2Fabout-form-w-2&amp;data=05%7C02%7Cemarini%40ewu.edu%7C75ada2e6f2ce4c133f2208de6a8809a6%7Ccbb8585a58be4c67a9e8aa46ea967bb1%7C0%7C0%7C639065329674178101%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=1PLHsf7wtv%2F14HrNuNO0dUcLfAj50o85UL9FZ3zj7Ls%3D&amp;reserved=0\">IRS website<\/a>.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">     <strong> General Information<\/strong> <\/h2>\n\n\n<div class=\"gb-container gb-container-c2ba47b8\">\n<div class=\"gb-container gb-container-1ccb5aaf gb-accordion\">\n<div class=\"gb-container gb-container-b0eaf087 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-40d7e5a9 gb-accordion__toggle\" id=\"gb-accordion-toggle-40d7e5a9\"><span class=\"gb-button-text\">What is the current minimum wage rate?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-b951e7e7\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-b951e7e7\">\n\n<p>Effective January 1, 2025, the Washington State minimum wage is $16.66 per hour.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-39eb9221 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-01d5969e gb-accordion__toggle\" id=\"gb-accordion-toggle-01d5969e\"><span class=\"gb-button-text\">What are the paydays and the pay periods?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-42604644\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-42604644\">\n\n<p>Hours worked 1st through the 15th of the month are paid on the 25th of the same month.<br>Hours worked 16th through month end are paid on the 10th of the following month.<\/p>\n\n\n\n<p>Paydays are the 10th and 25th unless:<br>the 10th or 25th is on a Saturday then payday will be the Friday before.<br>the 10th or 25th is on Sunday then payday will be the Monday after.<br>the 10th or 25th is on a holiday then payday will be the previous weekday.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-b254a636 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-2e099574 gb-accordion__toggle\" id=\"gb-accordion-toggle-2e099574\"><span class=\"gb-button-text\">Where is my paycheck?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-afbe5d0f\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-afbe5d0f\">\n\n<p><strong>New<\/strong>&nbsp;employees: <\/p>\n\n\n\n<p>If you are a non-student employee, you must establish Direct Deposit or request a Payroll Debit Card within your first month of employment at EWU. Prior to this election of payroll method being active in EWU\u2019s system, you will receive a check mailed to the address you provided on your hiring paperwork. Long-term payment via check is not an option, and you must choose one of the electronic payment methods detailed below. Please refer to the <a href=\"https:\/\/inside.ewu.edu\/financialservices\/wp-content\/uploads\/sites\/44\/2024\/10\/Payroll-Election-of-Payroll-Method.pdf\">Election of Payroll Method document<\/a> for more information.<\/p>\n\n\n\n<p><strong>Returning<\/strong>&nbsp;employees: If you worked within the three months previous to your current job, your previous pay distribution information may still be on file. Contact the payroll office to confirm your distribution.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-4cf7a771 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-aa074385 gb-accordion__toggle\" id=\"gb-accordion-toggle-aa074385\"><span class=\"gb-button-text\">What are my options for pay distribution?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-f2d5be75\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-f2d5be75\">\n\n<p><strong>What are my options for pay distribution?<\/strong><\/p>\n\n\n\n<p>All non-student employees are required to receive their pay via the Automated Clearing House (ACH) network. EWU offers two methods for receiving pay via ACH. <\/p>\n\n\n\n<p><strong>Option 1:<\/strong> The preferred method is to set up Direct Deposit. Direct Deposit is a highly secure and reliable method to automatically deposit your pay into your bank account on payday.<\/p>\n\n\n\n<p><strong>Option 2:<\/strong> Alternatively, a Payroll Debit Card can be issued as a means of receiving pay. Payroll Debit Cards also use the ACH network, but the funds are deposited onto a debit card rather than in a bank account.<\/p>\n\n\n\n<p>Electing for payment via Direct Deposit is recommended, and the timeframe for establishing Direct Deposit in EWU\u2019s payroll system is approximately two weeks faster than establishing a Payroll Debit Card. Please use the following link to review pertinent disclosures related to the Payroll Debit Card option including associated fees and transaction limits: <a href=\"https:\/\/www.usbankfocus.com\/documentLocator?docId=focusblack87265212disclosure\">https:\/\/www.usbankfocus.com\/documentLocator?docId=focusblack87265212disclosure<\/a><\/p>\n\n\n\n<p><strong>You must establish Direct Deposit or request a Payroll Debit Card within your first month of employment at EWU<\/strong>.<\/p>\n\n\n\n<p><strong>How do I set up or change my Direct Deposit?<\/strong><\/p>\n\n\n\n<p>You can enter your banking information for Direct Deposit by logging into your EagleNet Experience account and selecting: &nbsp;Employee\/Pay Information\/Direct Deposit Allocation.&nbsp; If you would like step by step screen shots, please see the Direct Deposit Setup or Change Tutorial on our <a href=\"https:\/\/acrobat.adobe.com\/id\/urn:aaid:sc:va6c2:035bccf4-b63d-4e48-a89c-c693b3d3e838\">website<\/a>.<\/p>\n\n\n\n<p>Once you have entered your direct deposit information, there is a prenote cycle where your banking information is tested and, on that payroll, you will receive a check by mail.&nbsp; Checks are mailed to your current Mailing address in EagleNet Experience so be sure your address is up to date.&nbsp; Once your new direct deposit information is tested, your future payments will be directly deposited to your account.<\/p>\n\n\n\n<p>If you have any questions, please call or email Payroll at:<\/p>\n\n\n\n<p><a href=\"mailto:payroll@ewu.edu\">payroll@ewu.edu<\/a><\/p>\n\n\n\n<p>Phone (509)-359-2325<\/p>\n\n\n\n<p><strong>Other Questions on Direct Deposit for Payroll<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>I received an email<\/strong> that states: \u201cRecent changes have been made to your direct deposit information at Eastern Washington University. The change was made at \u2026 Date &amp; time\u201d What should I do? If you made changes to your direct deposit information on EagleNet, you will receive this email and know it was you. If you turn in a paper form and Payroll enters your information, you will also receive an email.&nbsp; If you suspect a problem, contact Payroll as soon as possible.&nbsp; (509) 359-2325.<\/li>\n\n\n\n<li><strong>What if I receive an error message,<\/strong> after entering my <strong>bank routing number<\/strong>, that states: \u201cAn invalid routing number was entered. Please enter a valid routing number\u201d.&nbsp; Not all banks are set up in our system.&nbsp; Verify that you entered the correct routing number and if so, email <a href=\"mailto:payroll@ewu.edu\">payroll@ewu.edu<\/a> and request that we set up your bank in our system so you can enter your direct deposit information.&nbsp; We only need your <strong>bank name<\/strong> and <strong>routing number <\/strong>to set up your bank.&nbsp; <strong>Never<\/strong> email your bank account number as email is not secure.<\/li>\n\n\n\n<li><strong>Can I turn in a paper direct deposit form?<\/strong> Yes, you can drop off your completed form in our payroll office at SHW 322 or you can submit it electronically by following the instructions on our website for turning in an electronic document securely.&nbsp; <a href=\"https:\/\/inside.ewu.edu\/financialservices\/office-of-controller\/payroll\/faq\/\">https:\/\/inside.ewu.edu\/financialservices\/office-of-controller\/payroll\/faq\/<\/a><\/li>\n\n\n\n<li><strong>Can I deposit my pay to more than one bank?<\/strong> Yes, by following the instructions on our tutorial to Set up or Change my Direct Deposit on our <a href=\"https:\/\/acrobat.adobe.com\/id\/urn:aaid:sc:va6c2:035bccf4-b63d-4e48-a89c-c693b3d3e838?viewer%21megaVerb=group-discover\">website<\/a>.<\/li>\n<\/ul>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-f76d0c31 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-773acc0d gb-accordion__toggle\" id=\"gb-accordion-toggle-773acc0d\"><span class=\"gb-button-text\">What are the Benefits of Having Direct Deposit for Payroll?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-81ae98cb\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-81ae98cb\">\n\n<p>Direct Deposit is an easy, safe and secure way to have your money in the bank on payday. No waiting for your paycheck to be delivered.&nbsp; Your money will be posted to your account automatically on payday.<\/p>\n\n\n\n<p>Benefits of direct deposit include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>You don&#8217;t have to be in the office to get paid.<\/strong> If an employee works remotely, is out of town, or takes a sick day, you can be assured the deposit will be made. Moreover, that money will be immediately accessible.<\/li>\n\n\n\n<li><strong>You don&#8217;t need to worry about asking to re-issue lost or stolen checks.<\/strong> By choosing direct deposit you eliminate the possibility of a check being damaged or delayed in the mail. It also removes the risk of a check being lost or stolen.<\/li>\n\n\n\n<li><strong>You can control where your money goes.<\/strong> Having control over where your pay goes is another way direct deposit provides flexibility and convenience. You can direct funds to go toward one or more checking or savings accounts.<\/li>\n\n\n\n<li><strong>It saves university resources and costs less.<\/strong> Paper checks cost more to generate and are less environmentally friendly.<\/li>\n<\/ul>\n\n\n\n<p>We encourage all employees to take advantage of the benefits of having your pay directly deposited into a bank or credit union account.<\/p>\n\n\n\n<p><a href=\"https:\/\/inside.ewu.edu\/financialservices\/wp-content\/uploads\/sites\/44\/2025\/11\/Payroll-Steps-for-Setting-up-Direct-Deposit.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">How to set up or update your direct deposit<\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/inside.ewu.edu\/financialservices\/wp-content\/uploads\/sites\/44\/2018\/01\/Direct-Deposit-Form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Direct Deposit Authorization Form<\/a><\/p>\n\n\n\n<p>For questions please call (509) 359-2325 or email the Payroll Office at: <a href=\"mailto:payroll@ewu.edu\" target=\"_blank\" rel=\"noreferrer noopener\">payroll@ewu.edu<\/a><\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-c2a8cf43 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-a45a7f89 gb-accordion__toggle\" id=\"gb-accordion-toggle-a45a7f89\"><span class=\"gb-button-text\">I have more than one job at Eastern. Will I receive a separate check for each job?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-0040f1cd\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-0040f1cd\">\n\n<p>No, all pay will be issued to you in one check.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-843c445c gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-f84d0643 gb-accordion__toggle\" id=\"gb-accordion-toggle-f84d0643\"><span class=\"gb-button-text\">I have pay due to me for an earlier pay period. Will it be in a separate check?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-a5c18214\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-a5c18214\">\n\n<p>No, it will be paid on the next available payroll along with the current period&#8217;s pay.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-dd520ab6 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-1f92a1cd gb-accordion__toggle\" id=\"gb-accordion-toggle-1f92a1cd\"><span class=\"gb-button-text\">How to elect to have my pay on a Payroll Debit Card?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-f9a4244d\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-f9a4244d\">\n\n<p>Please refer to the <a href=\"https:\/\/inside.ewu.edu\/financialservices\/wp-content\/uploads\/sites\/44\/2024\/10\/Payroll-Request-a-Payroll-Debit-Card.pdf\">Request for Payroll Debit Card Form<\/a>. <\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-bc124a25 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-b20b23c5 gb-accordion__toggle\" id=\"gb-accordion-toggle-b20b23c5\"><span class=\"gb-button-text\">How do I read my pay stub?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-5c6c4256\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-5c6c4256\">\n\n<ul class=\"wp-block-list\">\n<li> Type of pay, hours and amount: Pay is summarized by earning type.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li> Benefits and Deductions: Items are listed by type for Personal Deductions and Employer contributions. Employer Contributions are your benefits paid by Eastern.<\/li>\n<\/ul>\n\n\n\n<p>Typical deduction items include:<\/p>\n\n\n\n<p>FICA Tax&nbsp;&#8211; This is Social Security. This is collected from all employees other than students enrolled for 6 or more credits and international employees with certain visa types.<\/p>\n\n\n\n<p>FICA Medicare &#8211; This amount funds the federal Medicare program. Employees who are subject to OASI deductions also have Medicare deductions.<\/p>\n\n\n\n<p>Washington MedAid&amp;SupPen &#8211; This is the abbreviation for &#8220;Medical Aid and Supplemental Pension&#8221;. These are programs administered by the Washington State Department of Labor and Industries. All employees pay an amount that is based on the number of hours worked<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-e531a436 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-8ee65847 gb-accordion__toggle\" id=\"gb-accordion-toggle-8ee65847\"><span class=\"gb-button-text\">How do I change my address?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-c69d05fb\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-c69d05fb\">\n<div class=\"gb-container gb-container-eeaa7931\">\n\n<p><a href=\"https:\/\/inside.ewu.edu\/financialservices\/wp-content\/uploads\/sites\/44\/2025\/06\/How-to-change-your-address-6.2.25.pdf\" data-type=\"link\" data-id=\"https:\/\/acrobat.adobe.com\/id\/urn:aaid:sc:va6c2:749f9898-220c-489f-a355-51b3fd1ff63c\">Address Changes <\/a>.<\/p>\n\n<\/div>\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-a5799bea gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-9ed8772d gb-accordion__toggle\" id=\"gb-accordion-toggle-9ed8772d\"><span class=\"gb-button-text\">When is my time sheet supposed to be completed?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-2363c90c\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-2363c90c\">\n\n<p>Use EagleNet Experience &#8211; Employee Self Service to record hours for pay period and submit timesheet to approver. Time sheets are due as soon as possible after you have worked your last hours for the pay period. Submit your timesheet to approver no later than 3pm of the first week day after the pay period ends. Click on link to see the Pay Schedule listed on Payroll main page, it is updated each year.<\/p>\n\n\n\n<p><a href=\"https:\/\/in.ewu.edu\/financialservices\/wp-content\/uploads\/sites\/44\/2024\/11\/Payroll-Schedule-for-2025.pdf\">https:\/\/in.ewu.edu\/financialservices\/wp-content\/uploads\/sites\/44\/2024\/11\/Payroll-Schedule-for-2025.pdf<\/a><\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">    <strong>  Deductions <\/strong><\/h2>\n\n\n<div class=\"gb-container gb-container-dd91bd40\">\n<div class=\"gb-container gb-container-8d7f56ef gb-accordion\">\n<div class=\"gb-container gb-container-e3ec3d0b gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-82c7dab0 gb-accordion__toggle\" id=\"gb-accordion-toggle-82c7dab0\"><span class=\"gb-button-text\">How do I determine if my Federal tax deduction amount is appropriate?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-62b5c244\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-62b5c244\">\n\n<p>  Use the&nbsp;<a href=\"https:\/\/www.irs.gov\/individuals\/irs-withholding-calculator\">IRS Tax Calculator<\/a>. You need your most recent pay stub and last year&#8217;s tax return to fill in required information.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-d8d521dc gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-9a3720f0 gb-accordion__toggle\" id=\"gb-accordion-toggle-9a3720f0\"><span class=\"gb-button-text\">How do I change my Federal withholding deduction? <br>Where can I find information on Form W-4 Employee&#8217;s Withholding Certificate?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-e6dd1f9f\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-e6dd1f9f\">\n\n<p>Here is the IRS&#8217;s  <a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/fw4.pdf\">Form W-4<\/a>. Take the updated form to the Payroll Department.<\/p>\n\n\n\n<p>The Internal Revenue Services posted FAQ&#8217;s on their website at:&nbsp;<a href=\"https:\/\/www.irs.gov\/faqs\">https:\/\/www.irs.gov\/faqs<\/a><\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-064cc53b gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-5e083d91 gb-accordion__toggle\" id=\"gb-accordion-toggle-5e083d91\"><span class=\"gb-button-text\">What is the WA Cares Fund? Who has the WA Cares payroll deduction?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-575df248\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-575df248\">\n\n<p>The <a href=\"https:\/\/wacaresfund.wa.gov\/help-support\">WA Cares Fund<\/a> (LTC) is a mandatory long-term care insurance benefit established by Washington state law in 2019.&nbsp; A change in law delayed the start of premium collection to July 1, 2023.&nbsp; Starting July 1, 2026, benefits can be used to purchase long-term care services which may include professional care, equipment, home safety evaluations, and\/or compensation for family members who provide care.<\/p>\n\n\n\n<p>IMPORTANT NOTE:&nbsp; Long Term Care (LTC) and Long-Term Disability (LTD) are different insurance types, and declining LTD through EWU does not exempt you from the LTC deduction.<\/p>\n\n\n\n<p>The WA Cares Fund LTC is administered by the Employment Security Department ESD, not EWU, so any <a href=\"https:\/\/wacaresfund.wa.gov\/help-support\">questions<\/a> will need to be directed to them.<\/p>\n\n\n\n<p>Premiums are collected from employees whose work is located in Washington State.&nbsp; The premium is calculated by taking the current rate multiplied times gross wages.&nbsp; (Gross wages do not include Paid Family &amp; Medical Leave supplemental benefit payments).&nbsp; See the WA Cares website for the <a href=\"https:\/\/paidleave.wa.gov\/estimate-your-paid-leave-payments\/\">current rate and a calculator<\/a> to calculate your premiums.<\/p>\n\n\n\n<p>See the next question for information on qualifying and filing for an exemption.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-27b0ba37 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-aad391b8 gb-accordion__toggle\" id=\"gb-accordion-toggle-aad391b8\"><span class=\"gb-button-text\">How do I apply for a WA Cares Exemption? If I do receive an exemption, how do I notify Payroll?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-143cf15e\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-143cf15e\">\n\n<p>Beginning January 1, 2023, Washingtonians may be eligible for a permanent or conditional exemption from the WA Cares Fund. An employee with a permanent exemption from the WA Cares Fund premium is permanently ineligible from receiving benefits under the program and cannot rejoin the program at a later date. An employee with a conditional exemption does not contribute premiums to the program while their conditional exemption is in effect.<\/p>\n\n\n\n<p>To <a href=\"https:\/\/wacaresfund.wa.gov\/how-it-works\/exemptions\/apply-exemption\">apply for an exemption<\/a> please go to the WA Cares Fund site and complete the application.&nbsp; Applications are available on an on-going basis.&nbsp; Employees with an approved permanent or conditional exemption must provide EWU with a copy of the exemption letter from ESD in order to ensure premiums are not deducted from their paycheck.&nbsp; It is the employee\u2019s responsibility to provide their letter to EWU Payroll and refunds will not be available if submissions are not received timely.&nbsp; Please send a copy of your exemption approval letter to <a href=\"mailto:payroll@ewu.edu\">payroll@ewu.edu<\/a>.<\/p>\n\n\n\n<p>The following employees may have or can choose to <a href=\"https:\/\/wacaresfund.wa.gov\/private-insurance\/\">apply for an exemption<\/a>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Employees whose permanent home address is not in Washington<\/strong> (Conditional exemption \u2013 Notify ESD and EWU Payroll, within 90 days, if your address changes to Washington State and your work location is in Washington State)<\/li>\n\n\n\n<li><strong>Employees working in the U.S. temporarily with a nonimmigrant visa<\/strong> (Conditional exemption \u2013 Notify ESD and EWU Payroll, within 90 days, if your immigrant status changes)<\/li>\n\n\n\n<li><strong>Employees who are married to or in a domestic partnership with an active-duty military member<\/strong> (Conditional exemption \u2013 Notify ESD and EWU Payroll, within 90 days, if your circumstance changes)<\/li>\n\n\n\n<li><strong>Veterans with a 70% service-connected disability rating or higher<\/strong> (Permanent exemption)<\/li>\n\n\n\n<li><strong>Workers who had private long-term care insurance before Nov. 1, 2021, were able to apply for a permanent exemption until Dec. 31, 2022. <\/strong>(Permanent exemption) The timeframe for applying for this type of exemption has closed.&nbsp; If you have an approved private insurance exemption, you will continue to be exempt permanently.<\/li>\n\n\n\n<li>If the conditional exemption changes and the employee fails to notify ESD and EWU within 90 days, the employee will be assessed the balance of their unpaid premiums with interest at the rate of 1% per month.<\/li>\n\n\n\n<li>Be sure to send a copy of your exemption letter or conditional exemption change to <a href=\"mailto:payroll@ewu.edu\">payroll@ewu.edu<\/a>.<\/li>\n<\/ul>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Annual Forms Your Form W-2 Wage and Tax Statement and additional detail about the form can be found online, via EagleNET Experience.&nbsp; (See Payroll Tutorial for a detailed guide on how to access and print your electronic Form W-2.&nbsp;&nbsp;Payroll Tutorials) Affordable Care Act: IRS Form 1095-C Beginning in tax year 2015 the Affordable Care Act &#8230; <a title=\"FAQ\" class=\"read-more\" href=\"https:\/\/inside.ewu.edu\/financialservices\/office-of-controller\/payroll\/faq\/\" aria-label=\"Read more about FAQ\">Read more<\/a><\/p>\n","protected":false},"author":33702,"featured_media":0,"parent":35708,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"wpo365_audiences":[],"wpo365_private":false,"footnotes":""},"class_list":["post-36179","page","type-page","status-publish"],"_links":{"self":[{"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/pages\/36179"}],"collection":[{"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/users\/33702"}],"replies":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/comments?post=36179"}],"version-history":[{"count":25,"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/pages\/36179\/revisions"}],"predecessor-version":[{"id":37795,"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/pages\/36179\/revisions\/37795"}],"up":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/pages\/35708"}],"wp:attachment":[{"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/media?parent=36179"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}