{"id":35706,"date":"2024-05-10T15:44:15","date_gmt":"2024-05-10T22:44:15","guid":{"rendered":"https:\/\/inside.ewu.edu\/financialservices\/?page_id=35706"},"modified":"2025-05-13T14:42:22","modified_gmt":"2025-05-13T21:42:22","slug":"inventory-control","status":"publish","type":"page","link":"https:\/\/inside.ewu.edu\/financialservices\/office-of-controller\/inventory-control\/","title":{"rendered":"Inventory Control"},"content":{"rendered":"<div class=\"gb-container gb-container-d117f309\"><div class=\"gb-inside-container\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-3da123a4\">\n<div class=\"gb-grid-column gb-grid-column-c5c6ca4d\"><div class=\"gb-container gb-container-c5c6ca4d\"><div class=\"gb-inside-container\">\n\n<h1 class=\"gb-headline gb-headline-fc558012 gb-headline-text\">Inventory Control<\/h1>\n\n\n\n<p class=\"gb-headline gb-headline-13a27b2f gb-headline-text\">Office of Controller<\/p>\n\n<\/div><\/div><\/div>\n<\/div>\n<\/div><\/div>\n\n<div class=\"gb-container gb-container-ff3df258\">\n\n<p class=\"has-text-align-center has-medium-font-size\"><strong>Inventory Control is primarily responsible for tagging equipment, directing the annual inventory of equipment, and updating the ERP Financial System, while complying with university, state and federal policies, procedures, and regulations.<\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">Forms and Documents<\/h2>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"gb-grid-wrapper gb-grid-wrapper-5adfe32d\">\n<div class=\"gb-grid-column gb-grid-column-e284b284\"><div class=\"gb-container gb-container-e284b284\">\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/in.ewu.edu\/financialservices\/wp-content\/uploads\/sites\/44\/2017\/11\/Property-Removal-Authorization-Form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Property Removal Authorization Form<\/a><\/h3>\n\n\n\n<p>Use this form to authorize the use of EWU equipment at an off campus location.<\/p>\n\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-2586fc4e\"><div class=\"gb-container gb-container-2586fc4e\">\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/in.ewu.edu\/financialservices\/wp-content\/uploads\/sites\/44\/2017\/11\/Unlocated-Equipment-Form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Unlocated Equipment Form<\/a><\/h3>\n\n\n\n<p>Use this form to report unlocated equipment.<\/p>\n\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-f5451477\"><div class=\"gb-container gb-container-f5451477\">\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/in.ewu.edu\/financialservices\/wp-content\/uploads\/sites\/44\/2017\/11\/Equipment-Transfer-Form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Equipment Transfer Form<\/a><\/h3>\n\n\n\n<p>Use this form to transfer equipment from one department to another.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">About Us<\/h2>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center\">The mission of Inventory Control is to support the university by providing tracking and reporting on equipment and other fixed assets of the university.<\/h3>\n\n\n<div class=\"gb-grid-wrapper gb-grid-wrapper-de76dc48\">\n<div class=\"gb-grid-column gb-grid-column-bfd6ba3b\"><div class=\"gb-container gb-container-bfd6ba3b\">\n\n<h3 class=\"wp-block-heading has-text-align-center\">Contact Us:<\/h3>\n\n\n\n<p class=\"has-text-align-center\"><strong>Rebecca Stewart, Fiscal Technician III<\/strong><\/p>\n\n\n\n<p class=\"has-text-align-center\">Phone: <a href=\"tel:509.359.4304\">509.359.4304<\/a><\/p>\n\n\n\n<p class=\"has-text-align-center\">Fax: <a href=\"tel:509.359.6869\">509.359.6869<\/a><\/p>\n\n\n\n<p class=\"has-text-align-center\">Email:&nbsp;<a href=\"mailto:inventorycontrol@ewu.edu\">inventorycontrol@ewu.edu<\/a><\/p>\n\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-ba7424ac\"><div class=\"gb-container gb-container-ba7424ac\">\n\n<h3 class=\"wp-block-heading has-text-align-center\">Mailing Address:<\/h3>\n\n\n\n<p class=\"has-text-align-center\">319 Showalter Hall<br>Cheney, WA 99004-2445&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"has-text-align-center\">Office Hours: 8AM &#8211; 5PM&nbsp; Monday &#8211; Friday<\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-center\">Frequently Asked Questions<\/h2>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"gb-container gb-container-b8ea20bb gb-accordion\">\n<div class=\"gb-container gb-container-fc47554a gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-ee2ed113 gb-accordion__toggle\" id=\"gb-accordion-toggle-ee2ed113\"><span class=\"gb-button-text\">How do we report stolen equipment?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-691e05dd\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-691e05dd\">\n\n<p>If the theft occurs on campus or in the City of Cheney, notify the Cheney Police Dispatch immediately at 509-535-9233. If the theft occurs off campus, notify the local authorities, either city or county law enforcement. If the theft has occurred off campus, also notify the University Police so they can obtain a copy of the police report from the appropriate agency. Then notify the Inventory Control Office by email&nbsp;<a href=\"mailto:inventorycontrol@ewu.edu\" target=\"_blank\" rel=\"noreferrer noopener\">inventorycontrol@ewu.edu<\/a>&nbsp;or send a memo to 319 Showalter. List the EWU number and description of the stolen equipment. Please give as much detail as possible regarding the theft, such as location, approximate time, a contact name and other pertinent information.<\/p>\n\n\n\n<p>The university is self-insured. This means the departments must pay for the replacement of any missing or stolen equipment from their own budgets.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-25d6b18c gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-58451a4d gb-accordion__toggle\" id=\"gb-accordion-toggle-58451a4d\"><span class=\"gb-button-text\">What do we do about equipment that is going off campus?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-d65aea4f\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-d65aea4f\">\n\n<p>First, make sure the equipment has been tagged by the Inventory Control office. Then fill out a Property Removal Authorization form, including the appropriate signatures. Retain a copy of the form for your department files,&nbsp; the original form needs to be sent to Inventory Control so that we can update our records.<\/p>\n\n\n\n<p><\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-cb5d8761 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-bc05ad80 gb-accordion__toggle\" id=\"gb-accordion-toggle-bc05ad80\"><span class=\"gb-button-text\">What do we do about equipment that is returned under warranty?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-5a34e8a0\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-5a34e8a0\">\n\n<p>Notify the Inventory Control office before the equipment is returned. You can send an e-mail message to&nbsp;<a href=\"mailto:inventorycontrol@ewu.edu\" target=\"_blank\" rel=\"noreferrer noopener\">inventorycontrol@ewu.edu<\/a>&nbsp;or call 509-359-4304. We will need the EWU number of the item being returned so it can be removed from your inventory. Then notify us again when the replacement has been received and we will make arrangements to tag the new item.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-b2c9d83c gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-05b52629 gb-accordion__toggle\" id=\"gb-accordion-toggle-05b52629\"><span class=\"gb-button-text\">How do we get rid of equipment that we no longer want?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-e3972d75\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-e3972d75\">\n\n<p>All equipment that is no longer being used needs to be transferred to\u00a0<a href=\"https:\/\/inside.ewu.edu\/surplus\/\" target=\"_blank\" rel=\"noreferrer noopener\">Surplus Property<\/a>. No University equipment should be disposed of without going through Surplus Property.<\/p>\n\n\n\n<p>Call Surplus Property at 509.359.7377. They will &nbsp;help you complete the inventory transfer form. Be sure to retain copies of completed and signed forms for your files.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-2efaaa92 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-50c83b01 gb-accordion__toggle\" id=\"gb-accordion-toggle-50c83b01\"><span class=\"gb-button-text\">How do we transfer equipment to another department?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-bcec4098\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-bcec4098\">\n\n<p>Complete an Equipment Inventory Change Request form. It is also available from Central Stores as a three-part NCR form. Fill out the form entirely, including Section A which must be signed by the receiving department. The department that is giving the equipment must sign the form at the very bottom. After both signatures have been obtained, send the completed form to the Inventory Control office, 319 Showalter. Once the Fixed Asset system has been updated, a signed copy of the form will be returned to each department.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-3cdd374d gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-a84d358c gb-accordion__toggle\" id=\"gb-accordion-toggle-a84d358c\"><span class=\"gb-button-text\">Can we trade in old equipment?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-5ec993cf\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-5ec993cf\">\n\n<p>Yes. All trade-ins must be approved by the Purchasing office. On your Purchase Requisition be sure to list the EWU number of the equipment you are trading in, so it can be removed from your inventory roster.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-4fbae359 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-ca010a00 gb-accordion__toggle\" id=\"gb-accordion-toggle-ca010a00\"><span class=\"gb-button-text\">How do we get old, obsolete equipment removed from our inventory listing?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-17a1e754\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-17a1e754\">\n\n<p>The only way to remove old, obsolete equipment from your inventory is to physically send the item to Surplus Property. The current value or age of an item has nothing to do with whether or not it stays on the active inventory. If the item is currently being used it has a value and must be inventoried. If the equipment was purchased for more than $300 and is considered to be &#8216;Small &amp; Attractive&#8217; according to state guidelines, or if it cost more than $5,000, it stays on the active inventory as long as it is being used.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-9e701457 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-54f60fe0 gb-accordion__toggle\" id=\"gb-accordion-toggle-54f60fe0\"><span class=\"gb-button-text\">How do we get unlocatable equipment removed from our inventory listing?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-facf7659\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-facf7659\">\n\n<p>Unlocated items are not removed from the active inventory just because they are unlocated. Departments are asked for detailed explanations as to what steps were taken to locate the item and what they believe may have happened to the item. After an appropriate amount of time is given for an item to possibly be located in another department, consideration will be given to removing the item from the department&#8217;s inventory.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-90e54fbc gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-2c8966f7 gb-accordion__toggle\" id=\"gb-accordion-toggle-2c8966f7\"><span class=\"gb-button-text\">How do we know what is considered &#8220;small and attractive&#8221; equipment?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-5ce3c259\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-5ce3c259\">\n\n<p>&#8220;Small &amp; Attractive&#8221; is defined as an item with an acquired cost greater than $300 and less than $5,000 and includes: personal computers, monitors, printers, scanners, laptops, VCRs, video cameras, televisions, and still cameras . The definition of &#8220;Small &amp; Attractive&#8221; and the equipment considered as such, are established by the Office of Financial Management. If you need more specific information regarding these types of items, please call the Inventory Control office at 359-4304.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-2aaa3f17 gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-bc13f047 gb-accordion__toggle\" id=\"gb-accordion-toggle-bc13f047\"><span class=\"gb-button-text\">Who is responsible for monitoring tagged equipment?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-efe41dd1\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-efe41dd1\">\n\n<p>The Director, Dean or VP of the organizational unit is ultimately responsible for ensuring all tagged equipment items designated to their organizational unit are safeguarded and accounted for. Inventory Rosters are sent out periodically to the Director, Dean or VP of the organizational unit, containing a full list of tagged equipment items identified as under their custodianship. The Inventory Roster should be scanned when received to help ensure that any newly acquired, transferred or disposed assets are accurately recorded, noting if any updates are needed and completing the proper inventory form to correct the discrepancy.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-dbbcc51c gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-12676583 gb-accordion__toggle\" id=\"gb-accordion-toggle-12676583\"><span class=\"gb-button-text\">When will my newly purchased equipment be tagged?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-d25e20ab\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-d25e20ab\">\n\n<p>New equipment will be tagged as soon as possible after delivery. Equipment needs to be marked &#8220;received&#8221; by Receiving\/Surplus before it can be tagged, call Receiving\/Surplus at 509-359-7377 to confirm equipment ordered has been received.<br>Be sure any equipment going to an off campus location is tagged before it leaves campus. Call Inventory Control if tagging needs to be expedited, 509-359-4304.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-f952143f gb-accordion__item\" data-transition=\"slide\">\n\n<button class=\"gb-button gb-button-c67697ad gb-accordion__toggle\" id=\"gb-accordion-toggle-c67697ad\"><span class=\"gb-button-text\">What if my tagged equipment needs to be sent off campus for repairs?<\/span><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\" fill=\"currentColor\"><\/path><\/svg><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" width=\"1em\" height=\"1em\" role=\"img\" class=\"gb-accordion__icon-open\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/button>\n\n\n<div id=\"gb-accordion-content-4641de02\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-4641de02\">\n\n<p>Equipment sent off campus for repairs must be documented. In some cases the vendor will provide a claim form. If not, record in a memo the tag number, serial number, description, repair location, date and signature of individual taking the equipment. When the equipment is returned, record the date of return on the memo.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Inventory Control is primarily responsible for tagging equipment, directing the annual inventory of equipment, and updating the ERP Financial System, while complying with university, state and federal policies, procedures, and regulations. Forms and Documents About Us The mission of Inventory Control is to support the university by providing tracking and reporting on equipment and other &#8230; <a title=\"Inventory Control\" class=\"read-more\" href=\"https:\/\/inside.ewu.edu\/financialservices\/office-of-controller\/inventory-control\/\" aria-label=\"Read more about Inventory Control\">Read more<\/a><\/p>\n","protected":false},"author":4318,"featured_media":0,"parent":35626,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"wpo365_audiences":[],"wpo365_private":false,"footnotes":""},"class_list":["post-35706","page","type-page","status-publish"],"_links":{"self":[{"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/pages\/35706"}],"collection":[{"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/users\/4318"}],"replies":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/comments?post=35706"}],"version-history":[{"count":7,"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/pages\/35706\/revisions"}],"predecessor-version":[{"id":37210,"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/pages\/35706\/revisions\/37210"}],"up":[{"embeddable":true,"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/pages\/35626"}],"wp:attachment":[{"href":"https:\/\/inside.ewu.edu\/financialservices\/wp-json\/wp\/v2\/media?parent=35706"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}