{"id":35553,"date":"2024-04-30T05:49:52","date_gmt":"2024-04-30T12:49:52","guid":{"rendered":"https:\/\/inside.ewu.edu\/financialservices\/?page_id=35553"},"modified":"2025-01-03T11:39:29","modified_gmt":"2025-01-03T19:39:29","slug":"glossary","status":"publish","type":"page","link":"https:\/\/inside.ewu.edu\/financialservices\/budget-services\/internal-resources\/glossary\/","title":{"rendered":"Glossary"},"content":{"rendered":"
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Account Code<\/h2>\n\n<\/div><\/div>\n\n
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This is a five-character code that identifies objects, such as the general ledger accounts (assets, liabilities, control, fund balances) and the operating ledger accounts (income, expenditures). The account is a line item within an institution’s financial structure. Account codes may be established in a hierarchy of up to four levels for roll-up and reporting purposes. <\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Allotment<\/h2>\n\n<\/div><\/div>\n\n
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A state agency’s plan of estimated expenditures and revenues for each month of the biennium.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Appropriation<\/h2>\n\n<\/div><\/div>\n\n
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The legislative authorization to make expenditures and incur obligations from a particular fund. Appropriations typically limit expenditures to a specific amount and purpose within a fiscal year or biennial timeframe.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Biennium<\/h2>\n\n<\/div><\/div>\n\n
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A two year time period. Washington State makes funding decisions on a two year cycle. The biennium begins on July 1 of an odd numbered year and ends on June 30 of the next odd numbered year. For example: July 1, 2023 through June 30, 2025 is the 23-25 biennium.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Budget Encumbrance Management (BEM)<\/h2>\n\n<\/div><\/div>\n\n
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Budget Encumbrance Management (BEM) is a process used by the Budget Office to post salary and benefit encumbrances on the Banner Finance System. BEM is processed after both payroll periods for a month have been run. BEM provides up-to-date salary and benefit budget information on Banner Finance.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Budget Revision<\/h3>\n\n\n
\n\nBudget Revision (Online Form) Here<\/a>\n\n\n\nBudget Revision (Paper Form) Here<\/a>\n\n<\/div>\n<\/div><\/div>\n\n
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An internal form used for authorization to change a budget. This can be for both permanent and\/or current year changes to a budget.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Capital Budget and Ten-Year Capital Plan<\/h2>\n\n<\/div><\/div>\n\n
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The long-term financing and expenditure plan for acquisition, construction, or improvement of fixed assets such as land and buildings.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Classification Schema (Washington State)<\/h2>\n\n\n
\n\nClassification Schema (WA) Here<\/a>\n\n<\/div>\n<\/div><\/div>\n\n
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Washington State Department of Personnel (DOP) classified employee job class code list, position descriptions and salary ranges.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Comprehensive Budget Level (CBL)<\/h2>\n\n<\/div><\/div>\n\n
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Comprehensive Budget Level (CBL) tracks Eastern’s future fiscal year budget (both permanent and temporary funding). Throughout a fiscal year, the Budget Office tracks the annual impact of any spending or hiring decisions in the CBL system. CBL is further adjusted for any known future cost impacts such as classified step increases or legislated changes in benefit rates. CBL is distributed regularly to budget managers for review.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Council of Presidents<\/h2>\n\n\n
\n\nCouncil of Presidents Here<\/a>\n\n<\/div>\n<\/div><\/div>\n\n
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A voluntary association of Washington’s six public baccalaureate institutions of higher education to coordinate various groups and activities undertaken in the interest of higher education. COP cooperates with a number of state agencies and the legislature to provide information and assistance in higher education policy development.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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De-fund (Banner HR\/Payroll)<\/h2>\n\n<\/div><\/div>\n\n
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To remove funding from a budgeted position for the current fiscal year only. The position remains funded in future years.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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EWU Foundation<\/h2>\n\n\n
\n\nEWU Foundation Here<\/a>\n\n<\/div>\n<\/div><\/div>\n\n
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A separate entity from Eastern Washington University to identify, promote, receive and manage all private gifts from individuals, corporations, foundations and associations to EWU.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Exempt Classification Listing<\/h2>\n\n\n
\n\nExempt Classified Listings Here<\/span><\/path><\/svg><\/span><\/a>\n\n<\/div>\n<\/div><\/div>\n\n
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Job class, title and pay range for administrative exempt employees at Eastern.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Fiscal Year<\/h2>\n\n<\/div><\/div>\n\n
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Eastern operates on a July 1 through June 30 fiscal year.<\/p>\n\n\n\n

July 1, 2024 to June 30, 2025 = FY25
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Fiscal Period<\/h2>\n\n<\/div><\/div>\n\n
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Eastern operates on a July 1 through June 30 fiscal year.<\/p>\n\n\n\n

FP01 = July 1 to July 31
FP02 = August 1 to August 31<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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FOAP (Banner Finance)<\/h2>\n\n<\/div><\/div>\n\n
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The seven-element Chart of Accounts structure that defines the accounting distribution used on all transactions processed in the Banner Finance module.<\/p>\n\n\n\n

This is made up of Fund, Organization, Account and Program<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Full time equivalent (FTE)<\/h2>\n\n<\/div><\/div>\n\n
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A measure used in presenting statistical data on all employees.<\/p>\n\n\n\n

one 12 month, 100% time employee = 1 FTE
one 9 month, 100% time faculty = 9\/12 or .75 FTE<\/p>\n\n\n\n

OR<\/p>\n\n\n\n

2,088 hours of paid staff time per year<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Full time equivalent Faculty (FTEF)<\/h2>\n\n<\/div><\/div>\n\n
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A measure used in presenting statistical data on faculty. One 9 month, 100% time faculty = 1 FTEF<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Full time equivalent student (FTES)<\/h2>\n\n<\/div><\/div>\n\n
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A measure used in presenting statistical data on students. The calculation depends on the credit value of the course and the number of students enrolled in a given quarter.<\/p>\n\n\n\n

For 100, 200, 300 and 400 level courses:
(Course credit hours * Student enrollment in class )\/ 15 = 1 quarterly FTES<\/p>\n\n\n\n

For 500 and 600 level courses:
(Course credit hours * Student enrollment in class )\/ 10 = 1 quarterly FTES<\/p>\n\n\n\n

Average Annual FTES – calculated by adding the quarterly FTES for Fall, Winter and Spring quarters and dividing by 3.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Fund (Banner Finance)<\/h2>\n\n<\/div><\/div>\n\n
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This is a six-character code that identifies a self-balancing set of accounts and identifies ownership and funding source. Balance sheets and revenue\/expense reports can be produced in BANNER for any fund, which can be restricted (permanently or temporarily) or unrestricted. Fund codes may be established in a hierarchy of up to five levels for roll-up and reporting purposes.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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General Fund State<\/h2>\n\n<\/div><\/div>\n\n
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Funds authorized by the Washington State Legislature to support the instructional activities and services of the university; including teaching, research, student services, libraries, administration and maintenance of the campus physical plant.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Index<\/h2>\n\n<\/div><\/div>\n\n
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Index Code is a 6 character shortcut that represents a fund, organization and program code in Banner Finance.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Office of Financial Management (OFM)<\/h2>\n\n\n
\n\nOffice of Financial Management (OFM) Here<\/a>\n\n<\/div>\n<\/div><\/div>\n\n
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The Office of Financial Management provides vital information, fiscal services and policy support that the Governor, the Legislature and state agencies need to serve the people of Washington State.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Organization<\/h2>\n\n<\/div><\/div>\n\n
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This is a five-character code that identifies a unit of budgetary responsibility and\/or departments within an institution. It is normally used to define “who” spends the money.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Organization Hierarchy<\/h2>\n\n<\/div><\/div>\n\n
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Structure in Banner that allows grouping for reporting purposes. The two main organizational hierarchy levels are 2 digit and 3 digit.<\/p>\n\n\n\n

For Example:<\/p>\n\n\n\n