Academic Cycle

Starts in Design Mode

Sections will be rolled after the Archive Phase from term-to-term to help capture Catalog changes and actual enrollments.

There are few restrictions on what can be changed as students are not enrolled in sections. Cancellations of sections are not permitted, but they can be deleted from the schedule.

NOTE: Catalog changes may be pending, so CLSS will not reflect in-process changes to courses.

Moves to Refine Mode

After changes to sections are finalized, schedulers will submit the scheduling unit by Validating.

The Department Chair and College Associate Dean will be notified through workflow to approve submitted scheduling unit.

Begins 1st Day of Prior Term

The schedule will now be viewable on EagleNET and students will start adding sections into Schedule Planner.

Deleting of sections is not permitted, but they can be cancelled from the schedule.

Changes during this phase certain changes will require additional approvals (e.g. Academic Affairs, Eastern Online).

Begins Two Weeks Prior to Priority Registration

Instances (terms) in this phase will be locked to prevent users from making changes. Schedulers will be able to make changes in other instances that are not in the Room Assignment or Archive Phase.

Academic Scheduler(s) will use this phase to audit sections and schedule rooms in an effort to prepare the schedule for publishing on EagleNET.

Eastern Online and Student Financial Services will work with Academic Scheduling to review course fees, tuition fees, and section restrictions are accurate on all sections.

Begins First Day of Priority Registration

Students are able to register for sections during this phase, which means certain changes will be restricted so as not to negatively impact enrolled students.

If a change cannot be submitted through CLSS and is considered an exception, this change will need to be approved outside of the system. Approval is need from the Department Chair, College Associate Dean, and Academic Affairs before this change can be processed.

Room changes or swaps should be requested through outside of CLSS. This can be done by sending an email to regschedule@ewu.edu.

Begins the 11th Day of Term

Majority of sections in this phase will be locked to prevent users from making changes. Changes can no longer be made at this point, since mandatory reporting for the state has already been submitted.

Certain sections are allowed to make changes in the phase due to the nature of these courses.

• College in the High School
• Continuing Educations
• AP Second Half

Begins Last Day of Instruction

Schedule is now locked to all changes and is a Historical instance.

Framer Tool will now show actual enrollment data, as well as, allow copying of sections to open instances.