Common Advanced Searches and Tips

To find all the students who are currently assigned to you.

1. Go to Advanced Search then go to the Assigned To search area.
2. Select the relationship you have with the students you want to search. More often than not, you will select your advisor type.
3. Type your name in the staff search function.
4. Click Search at the bottom of the page.

 

To find all the students who are currently assigned to you but haven’t registered for the next term.

1. Go to Advanced Search then go to the Enrollment History search area.
2. Click on the “+” icon.
3. Input the current term into the Enrollment Terms (In All of these) search function.
4. Input the next term into the Enrollment Terms (In None of these) search function.
5. Go to the Assigned To search area.
6. Select the relationship you have with the students you want to search. More often than not, you will select your advisor type.
7. Type your name in the staff section.
8. Click search at the bottom of the page.

 

To find all the students who are currently assigned to you and have certain holds on their student account.

1. Go to Advanced Search then click on the Student Information search area.
2. Find the hold(s) you are wanting to search for in the Category (In Any of these) search function.
3. Go to the Assigned To search area.
4. Select the relationship you have with the students you want to search. More often than not, you will select your advisor type.
5. Type your name in the staff section.
6. Click Search at the bottom of the page.

 

To find all the students in a particular course.

1. Go to Advanced Search then go to the Course Data search area.
2. Input the term you want to start your search with in the From Term search function.
3. Input the term you want to end your search with in the To Term search function.
4. Type the course you want to search in the Course search area.
   1. Course format example for searching: ART-199
5. Select the section of the course in the Section search area.
6. Select the student status in the Status search area.
7. Click Search at the bottom of the page.

 

Advanced Search Tips

• When you use In Any of these you are asking Navigate to use an OR function
  • Example: If you input Fall 2019, Winter 2020, and Spring 2018 terms in the Enrollment Terms (In Any these) search function then search. You will be searching for all the students who were enrolled in Fall 2019, or Winter 2020, or Spring 2018. The results of the search will encompass all students enrolled in Fall 2019, Winter 2020, and Spring 2018.
• When you use In All of these you are asking Navigate to use an AND function
  • Example: If you input Fall 2019, Winter 2020, and Spring 2018 terms in the Enrollment Terms (In All of these) search function then search. You will be searching for all the students enrolled in Fall 2019, and Winter 2020, and Spring 2018. The results of the search will encompass all students who have been enrolled in Fall 2019, and Winter 2020, and Spring 2018. Meaning that a student who was registered in Fall 2019, but not Spring 2018 would not show up in the resulting search.
• You can save any search after making your search then scrolling to the top of the page and clicking on Save to input the name of your saved search. You can recall any of your saved searches by clicking on the drop-down arrow next to Saved Searches on the Advanced Search page.